ExecutivePersonal Assistant to CEO

Job Description

Job Description

Overview:

A growing Managed Service Provider is seeking a highly organized and proactive Executive & Personal Assistant to provide comprehensive support to the CEO. This role combines the traditional functions of an Executive Assistant with those of a Personal Assistant, requiring a dynamic individual who can manage professional and personal tasks with discretion and professionalism.

Responsibilities:

• Act as the point of contact among executives, employees, clients, and other external partners.
• Manage information flow in a timely and accurate manner, ensuring the CEO's involvement in priority matters.
• Manage executives’ calendars, arrange meetings, and organize scheduling including travel arrangements and itinerary planning.
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.
• File and retrieve documents and reference materials.
• Conduct research, collect and analyze data to prepare reports and documents.
• Manage and oversee the CEO’s personal commitments including travel arrangements, personal appointments, family engagements, and other personal tasks.
• Handle confidential documents ensuring they remain secure.
• Prepare financial statements, reports, memos, invoices letters, and other documents.
• Handle basic bookkeeping tasks.
• Facilitate internal communication by distributing internal announcements, coordinating meetings, and hosting visiting executives.
• Take meeting minutes, accurately enter notes, and distribute them.
• Oversee projects and follow up on impending deadlines.
• Attend meetings and events as the CEO’s representative when necessary.

Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or similar role with a track record of effectively supporting senior executives.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
• Strong written and verbal communication skills.
• Exceptional ability to maintain discretion and confidentiality.
• Proficiency in Microsoft Office Suite and experience with scheduling and communication tools.
• Knowledge of office management systems and procedures.

Skills:

• Excellent organizational and time management skills.
• Strong decision-making ability and attention to detail.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
• Professional level verbal and written communications skills.
• Ability to anticipate needs and act upon requests independently.

Education:

• Bachelor’s degree in Business Administration, Communications, or a related field is preferred.

Working Conditions:

• Office setting, though remote options may be available depending on the company’s needs.
• Standard business hours with flexibility required as dictated by the needs of the CEO.

Benefits:

• Competitive salary and benefits package.
• Opportunities for growth and development within the company.
• Exposure to industry leaders and cutting-edge technologies.
• Dynamic and supportive work environment.

This position requires a highly resourceful individual with strong emotional intelligence, self-motivation, and strong analytical skills. The ideal candidate will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Executive administrative support: 1 year (Required)

License/Certification:

• US Citizenship (Required)

Work Location:

In person

Company Description

ORAM Cybersecurity Advisors provides quality IT services, solutions and consulting to small and medium sized businesses at a price they can afford. Whether they work from home or operate a multinational corporation, you will be a critical part in making sure our client networks are always operational. The individual will be working to support multi-platform, multi-site, 24x7 environments that include telephony, database, web, and application services.

ORAM Cybersecurity Advisors provides quality IT services, solutions and consulting to small and medium sized businesses at a price they can afford. Whether they work from home or operate a multinational corporation, you will be a critical part in making sure our client networks are always operational. The individual will be working to support multi-platform, multi-site, 24x7 environments that include telephony, database, web, and application services.