Brokerage Assistant; Remote

Remote

JOB  - 17789

Location: Remote
Preferred Region: LATAM
Industry: Commercial Real Estate Brokerage
Schedule: Full-time, aligned to US business hours

Our client is a commercial real estate brokerage operating in a fast-paced, transaction-driven environment. The brokerage team relies on strong administrative and operational support to manage complex transactions, marketing initiatives, and client communications efficiently.

The Brokerage Assistant provides high-level administrative, marketing, and transaction support to multiple commercial real estate agents. This role handles confidential documentation, manages listings, coordinates marketing materials, and supports leasing and sales activities across active and complex real estate transactions.

The ideal candidate has prior real estate or brokerage experience, thrives in a fast-paced environment, and is comfortable managing multiple deadlines while supporting several agents simultaneously.

Prepare and manage commercial real estate documents, including:

• Lease Listing Agreements
• Representation Agreements
• Referral Agreements
• Non-Disclosure Agreements
• Listing Agreement Extensions
• Listing Agreement Amendments

Assist with preparation of Broker Opinions of Value (BOVs)

Circulate electronic agreements for execution

Create and manage active listing files on internal servers

Track listing expiration dates and coordinate extensions, amendments, or cancellations

Enter and manage listings in Smartsheets

Maintain accurate and up-to-date listing records

Update master listing spreadsheets with property changes and status updates

Submit design requests and coordinate with graphics teams for:

• Flyers
• Broker Opinions of Value

Upload flyers and listing information to marketing platforms

Update or remove listings as status changes

Coordinate listing-specific marketing campaigns

Order property signage and manage signage removal

Assist in preparation and coordination of open houses

Assist with preparation of:

• Letters of Intent
• Lease agreements
• Lease extensions
• Lease amendments

Support requests from the Brokerage Assistant pool

Assist with presentations for speaking engagements

Attend monthly Brokerage Assistant meetings

Schedule conference calls, Zoom meetings, and in-office meetings

Research potential listing and buyer opportunities

Work with research teams to gather comparables

Assist with data collection for owner reporting

Adobe Acrobat Pro

Microsoft Word, Excel, Outlook

Smartsheets

Crexi

Internal brokerage platforms

Loop Net / Co Star

Land Pro

Docu Sign

CBA

MLS (for certain agents only)

Prior experience in real estate, brokerage, or commercial property support

Strong document preparation and administrative accuracy

Experience managing listings, deadlines, and confidential information

Familiarity with commercial real estate platforms preferred

Excellent organizational and prioritization skills

Strong attention to detail

Professional communication skills

Ability to manage multiple agents and competing deadlines

High level of discretion and professionalism

This role is best suited for someone with a real estate or brokerage background who enjoys being the operational backbone of a busy commercial real estate team. You are structured, reliable, and proactive, with the ability to keep agents organized and productive.

The Brokerage Assistant plays a critical role in keeping transactions, listings, and marketing efforts moving smoothly, allowing agents to focus on client relationships and deal execution.