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Executive Assistant/Personal Assistant Remote
Job Description & How to Apply Below
Executive Assistant / Personal Assistant (Full‑Time, Remote)
About the Role We are seeking an organized, proactive, and internationally minded
Executive Assistant / Personal Assistant to support and collaborate with the teams ofSATIF S.A.M. (climate‑tech investments & consulting) and Gilardini Realty(healthcare real estate).This is afull‑time, remote position with occasional weekend availability for urgent matters.
P.IVAis required for this position.
What You’ll Do Executive & Team Support Manage complex calendars, meetings, calls, and remote engagements.
Draft, edit, and format high‑quality correspondence, presentations, and reports.
Read, research, and route communications; prepare summaries and action points.
Support leadership teams with meeting preparation, agendas, minutes, and follow‑ups.
Represent the executive in meetings when required.
Operations & Project Coordination Coordinate cross‑functional projects and follow up with internal teams and third parties.
Maintain filing systems, knowledge repositories, and documentation workflows.
Prepare reports by collecting and analysing information.
Ensure confidentiality and smooth communication across multiple time zones.
Personal & Family Support Assist with personal real estate matters (property managers, insurance claims, tenancy renewals).Support administrative tasks related to personal assets
Assist with Gilardini Foundation activities (scholarships, project follow‑ups).Handle ad‑hoc personal tasks with discretion and autonomy.
What You Bring Experience & Skills Proven experience as an Executive Assistant or Personal Assistant at senior level.
International exposure or experience working in multinational environments.
University degree.
Strong organisational skills and ability to meet tight deadlines.
Excellent written and verbal communication skills.
High proficiency in Microsoft Office; comfortable with tools like Slack and Asana and Chat GPT and AI in general.
Digitally savvy, with strong attention to detail and a proactive mindset.
Personal Qualities Discreet, reliable, and able to handle sensitive information.
Confident interacting with stakeholders at all levels.
Creative, resourceful, and able to bring fresh ideas.
Collaborative, open, and comfortable in dynamic environments.
Passionate, enthusiastic, and adaptable.
Location Based in Italy with easy access to Rome and Milan for monthly team meetings
Languages
Required (full working proficiency):
English, Italian Highly desirable:
French, Spanish Trial period:2 months
Compensation:
Based on experience
Contract type: partita IVASoftware costs:
Covered or reimbursed
Contract:
Includes standard confidentiality clauses
How to Apply
To express interest in this position, please contact us at .
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