Office Coordinator, Simulation Center

Monmouth University is seeking applications for an Office Coordinator in the Linda Grunin Simulation Lab and Learning Center. The Lab provides state-of-the-art training to practicing healthcare professionals and students of various healthcare disciplines.

The 7,000-square-foot, state-of-the-art complex provides hands-on learning in a realistic simulation environment with high-tech mannequins and equipment. It includes four high-fidelity simulation suites (Medical-Surgical/Intensive Care Unit, Pediatrics, Maternity, & Operating Room) with attached observation rooms for training with computerized manikins in simulated real-life settings, six standardized patient exam rooms for Objective Structured Clinical Examinations (OSCEs), and learning management system that captures audio, video, and simulator data.

The lab design and equipment incorporate the latest technology and best practices in simulation learning. This is an exceptional opportunity to join a dedicated team in a dynamic school that embraces innovative nursing, medical, and health professions education and celebrates diversity, inclusion, equity, and accessibility.

This is an in-person, on-campus, non-remote position.

Additional Application Material

Required:

Monmouth University requires all applications and supporting documents to be submitted via the university’s career portal. In addition to the application, candidates must upload the following documents. Applications will not be considered complete for review until all required documents are uploaded.

• Resume or Curriculum Vitae

Optional Documents:

• Professional References

Duties and Responsibilities

• Greet visitors, answer telephone, take messages, route calls and maintain message center. Refer callers/students to appropriate services for assistance.
• Order and inventory office supplies and simulation center equipment. Oversee purchases in the budget.
• Arrange and confirm meetings and appointments.
• Schedule necessary rooms, audio/visual equipment, other equipment and food service.
• Assist in managing simulation center’s learning experiences.
• Compose, type and distribute meeting minutes, route mail, correspondence and reports; copy and fax.
• Maintain filing systems. Assist with the maintenance of addresses, communications, and calendar files. Maintain data base for all syllabi. Coordinate and maintain simulation center files and forms/documents.
• Collect, sort, and tabulate surveys. Maintain database for evaluations, survey results, and other information used for initial and ongoing accreditation and annual reports
• Assist program to assure compliance with accreditation. Maintain and backup all documentation necessary for Self Study initially and ongoing. Assist in preparing for site visitation and annual reports using accreditation hard drive or cloud accreditation system.
• Assist with correspondence to students, faculty, and clinical partners. Assist with making phone calls to constituencies, agencies and schools.
• Process correspondence to students, faculty, and clinical partners, course syllabi, student-related forms, faculty related documents, and other items as needed.
• Interview, hire, and oversee student workers.
• Maintain Simulation Center schedules and deadlines.
• Assist with maintaining departmental website.
• Other duties and special projects as assigned.

• 3 years of related experience.
• Must be able to utilize a variety of computer software programs in order to successfully complete assigned tasks.
• Excellent interpersonal, organizational and communication skills.
• Must be able to treat confidential and sensitive information appropriately.
• Must be able to operate a variety of office equipment.
• Basic Knowledge of MS Word 2016, Basic Knowledge of MS Excel 2016.
• Detailed-oriented and comfortable working in a fast-paced office environment.
• Resourceful, a good problem-solver and organized.
• Must be able to interact with students, University personnel, clinical partners and outside constituencies necessary.
• Must be able to handle multiple tasks simultaneously and effectively.
• Must be able to take direction, work independently, as well as function as a team player.

• Experience in…