Executive Assistant

Overview

EXECUTIVE ASSISTANT

Job Location:

Address: 1110 W. Washington Street, Phoenix, AZ 85007
Mission Partners - Director's Office Posting Details:
Salary: $70K-$75K
Grade: 22
Closing Date:
Open until filled (First resume review will be on 2/10/2026)

The Executive Assistant position provides critical, high-level administrative support to the Administrative Manager in direct service to the Director, two Deputy Directors, and the Executive Leadership Team (ELT). This position serves as a strategic partner of the Director’s Office, ensuring seamless day-to-day operations and coordination in a fast-paced state agency environment.

The position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures. The State of Arizona supports a work culture that affords employees flexibility, autonomy, and trust. Remote work opportunities exist across the State’s agencies, boards, and commissions, but all work should be performed within Arizona unless an exception is authorized in advance.

• Executive Support:
  Provides dedicated administrative assistance to the Administrative Manager, the Director’s Office and ELT.
• Meeting Management:
  Prepares logistics for decision meetings, including scheduling presenters and synthesizing meeting materials for executive review.
• Strategic Calendar & Travel:
  Manages executive calendars; coordinates travel arrangements, conference registrations, and transportation, ensuring payroll and reimbursement claims meet deadlines.
• Office Operations:
  Oversees Director’s Office logistics, including conference room preparation, managing hybrid meeting technology, and greeting external guests.
• Project Management:
  Drives internal initiatives such as Spotlight Awards, agency cadence calendar, program review schedules, and skip-level meetings; partners with Human Potential Office (HPO) to schedule career pathing sessions.
• Communications & Coordination:
  Acts as a key liaison between Director’s Office and staff to develop and follow standard work for inter-divisional alignment.

Knowledge of:

• State government operations and ADEQ’s organizational structure.
• Principles of public administration and working with executive leadership.
• Data gathering methods, report preparation, and research techniques.
• Confidentiality standards and safeguarding public information.
• Proficiency in Microsoft Office and Google Workspace.

Skills in:

• Communication:
  Exceptional writing, editing, and verbal communication.
• Organization:
  Effective time management, prioritization, and multitasking.
• Analysis:
  Statistical analysis, fact-gathering, and problem-solving.
• Interpersonal:
  High-level customer service and the ability to interact professionally with diverse internal and external stakeholders.

Ability to:

• Operate with diplomacy, tact, and professionalism under pressure.
• Manage high-level projects and meet rigid deadlines independently.
• Maintain positive working relationships across multiple agency divisions.
• Adapt quickly to changing priorities and assignments.

• Bachelor's degree in Business Administration, Public Administration, or related field
• 3-5 years of experience in executive and administrative support

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply:
Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Among the many benefits of a career with the State of Arizona, there are:

• 10 paid holidays per year
• Accrual of sick and annual leave beginning at 12 and 13 days per year respectively for full-time employees
• Paid Parental Leave – Up to 12 weeks per year for newborn or newly-placed foster/adopted child (pilot program)
• A top-ranked retirement program with lifetime pension benefits
• A robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability
• An incentivized commuter club and…