Admin Assistant

Admin Assistant 3

Requisition  Working Title Admin Assistant 3 Position Grade 08 Position Summary

School of Medicine Research (SOMR) provides support and comprehensive training in both clinical and biomedical sciences. SOMR seeks a professional, customer-focused, highly organized multi-tasker to fill the position of Administrative Assistant III.

This front office position requires someone with excellent communication and customer service skills and the ability to represent the department in a friendly, professional manner. This position works closely with office leadership and staff to provide front desk support, which includes assisting students and visitors, and resolving or referring a range of administrative inquiries.

Administrative support will Include: purchasing, P Card transactions, Chrome River reconciliations, specialized record-keeping, support activities, room reservations, event logistics, answering phones & emails, assisting and resolving problems/inquiries of visitors, Banner entries, calendar management, agenda preparation, meeting scheduling, travel arrangements, correspondence, recording & transcribing meeting minutes, document tracking and other assignments related to executive level support. Must have excellent customer service skills and professional demeanor.

See the Position Description for additional information.

Conditions of Employment

* If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.

* Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

* All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

* Prior experience in customer service or professional office setting preferred.

* Knowledge of UNM policies, procedures and systems which include Banner, Chrome River, MyReports, Lobo Mart, PCard, Cascade

* Knowledge of special events planning and catering procedures

* Ability to understand and follow specific instructions and procedures

* Exceptional attention to detail and a proven ability to navigate and work with cumbersome data-gathering processes

* Word processing and/or data entry skills

* Records maintenance skills

* Ability to create surveys and collect assessment data

* Knowledge of FERPA requirements.

* Ability to ask for clarification or additional information when needed.

Additional Requirements Campus Health Sciences Center (HSC) - Albuquerque, NM Department SR ASSOC DEANS OFFICE (731A)

Employment Type

Staff Staff Type Regular - Full-Time Term End Date Status Non-Exempt Pay Hourly: $18.09 - $ 23.27 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 2/20/2026 Eligible for Remote Work Eligible for Remote Work Statement Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please include the following for an application to be considered complete:
* Cover Letter addressing qualifications and interest in the position described
* Current Resume.
* Contact information for 3 Professional references, preferably former supervisors.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history…