Operations Executive Assistant - Talent Pool

Talent Pool Notice

This role is part of our ongoing talent pool. We review applications on a rolling basis and may reach out to select candidates for interviews. Any interviews conducted are intended to prioritize candidates for future openings as they become available.

• Applicants must be US based

Digital Reach Agency is a full-service digital marketing agency for B2B SaaS & Tech companies. We’re an enthusiastic, open-minded team of compassionate and talented people. Our company prides itself on the amazing people who are a part of our team – employee well-being is our priority, our work matters to us, we foster growth & learning in the workplace, and have implemented initiatives to ensure we’re engaging our team and empowering every member to succeed.

We are a 100% remote team spread across the US.

We are looking for a high-energy, proactive Operations Executive Assistant & Project Coordinator to act as a strategic partner to our leadership. This is a unique "hybrid" role designed for someone who can manage high-level administrative tasks while functioning as a Project Manager.

Your primary goal is to shadow leadership, capture high-level ideas and "brain dumps," and convert them into high-context, actionable tasks for the team.

Executive Support & Administration

• Shadow leadership in meetings to capture nuanced context and convert discussions into organized project briefs.
• Manage complex scheduling, internal communications, and administrative workflows to free up leadership bandwidth.
• Maintain a "single source of truth" for internal documentation and agency processes.

Project Management & Initiative Support

• Build and manage project workflows in Asana, ensuring all tasks have clear owners, deadlines, and context.
• Track the progress of agency initiatives, proactively identifying bottlenecks before they delay deadlines.
• Translate verbal instructions into detailed technical or operational tasks for the broader team.

Operational Analysis & Reporting

• Build and maintain advanced trackers in Google Sheets/Excel to monitor project health or agency KPIs.
• Assist in the rollout of new operational initiatives and internal process improvements.
• Perform ad-hoc research and data organization to support executive decision-making.

• Experience in Executive Assistance, Operations, or Project Management, with a track record of getting things done
• Advanced working knowledge of Google Sheets
  , with the ability to build, manage, and optimize complex spreadsheets
• Strong organizational skills and comfort managing workflows (Asana experience preferred)
• Energetic, thoughtful, and proactive, comfortable anticipating needs and next steps
• Nice to have: NYC-based

Position: Contractor

Location: Remote (U.S.

-based); NYC-based candidates may be prioritized for future needs

Anticipated

Hours:

Starting at 20 hours per week

Expected Pay Range: $30 - $60/hr (Based on Experience)