Executive Analyst - Remote

Overview

Job Posting

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Jobs  OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps.

Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world.

Learn more about the UC Office of the President.

The Executive Recruitment Analyst provides comprehensive support to the Systemwide Executive Search and Recruitment team and serves as the primary point of coordination for a broad range of administrative, logistical, and operational functions that underpin executive search activities and related systemwide initiatives. This position reports to the Senior Director, Systemwide Executive Search and Recruitment and ensures that executive recruitment processes are executed efficiently, consistently, and in full compliance with University policies, procedures, and regulatory requirements.

The Executive Recruitment Analyst will work in an agile and flexible way, playing a critical role coordinating workflows, managing complex scheduling and documentation, supporting search timelines, and facilitating communication among internal stakeholders and external partners. Through the delivery of high-quality operational support, the role enables the Executive Search and Recruitment team to advance strategic hiring priorities and successfully execute systemwide executive recruitment efforts.

This position is eligible for a remote work arrangement within the state of California. The selected candidate must reside within the state of California or be willing to relocate.

• 20% Complex meeting coordination involving the President's Executive Office, Regents Office, and senior campus and system leaders, as well as planning and execution of in-person and virtual search-related events, including logistics, venue preparation, technology setup, meal planning, and on-site facilitation of attendees.
• 20% Preparation of confidential search materials such as agendas, memos, reports, briefings, presentations, and executive summaries.
• 20% Provide support for advancement of several high-priority, time sensitive initiatives that directly support the executive recruitment function, including management of systemwide agreements with suppliers, ensuring compliance with reporting requirements, and maintaining team websites, tools, and resources.
• 15% Act as a primary administrative liaison to senior level executives and their teams, handling sensitive matters with professionalism, discretion, and confidentiality.
• 15% Support financial operations, including procurement, invoicing, and expense management processing, managing accounts receivable aging report and addressing any outstanding payments with UC's Business Resource Center and suppliers.
• 10% Ensure search related documentation and records are maintained in accordance with UC policies and guidelines.

Required Qualifications

• Minimum five years of relevant experience in Executive Recruitment, Human Resources or Talent Acquisition setting in a project management, analysis, and/or executive support function.

Preferred Qualifications

• Experience working in higher…