Executive Assistant

Overview

Atavistik Bio is a privately-held clinical stage biotechnology company accelerating the discovery and development of transformative precision allosteric therapeutics. Our AMPS™ platform enables rapid unlocking of cryptic pockets across target classes to accelerate development of groundbreaking medicines. We are led by an experienced team and supported by investors including The Column Group, Nextech Invest, Lux Capital, and Regeneron Ventures.

Executive Assistant to support the C-suite. Reporting to the VP, Head of Operations, this role drives efficiency, strategic calendar management, cross-functional coordination, and operational excellence across the executive suite and senior leadership team. The ideal candidate will have a proven track record of supporting senior executives in a fast-paced, high-growth environment with strong judgment, discretion, and organizational skills.

• Provide administrative support to the C-Suite executive team, including calendar management, travel management, expense reporting, and meeting coordination
• Coordinate logistics for Board and Scientific Advisory Meetings including scheduling, securing space and catering, issuing calendar invitations, and tracking attendance
• Plan and execute company-wide events, team-building initiatives, and major milestone events
• Act as the primary point-of-contact for office visitors
• Manage and maintain kitchen and office supplies
• Assist with planning and execution of company website updates and social media content
• Maintain conference trackers and ensure representation at important conferences
• Other duties as assigned to support the team and general office needs

• 5+ years of professional administrative support experience with a minimum of 2 years supporting executive/C-level leaders
• Experience in a small biotech/start-up environment
• Proficiency with videoconferencing (Zoom) and Microsoft Office Suite (Outlook, PowerPoint, Word, Excel, Teams)
• Effective organizational and time management skills
• Excellent written and verbal communication skills
• Experience with Canva or similar tools to support social media efforts
• Ability to manage multiple tasks and shift priorities when necessary
• Flexible, innovative, approachable, with strong interpersonal skills and professionalism
• Ability to maintain discretion with confidential information and work independently as well as collaboratively
• Operates with urgency and follows through on tasks
• Contributes to company culture and can work onsite 5 days a week, with occasional remote work and outside normal hours

Competitive compensation, including equity-based compensation, and a comprehensive benefits package that includes medical, dental, vision, 401(k), life insurance, and a flexible spending account for healthcare and/or dependent care.

By submitting your resume/CV and any accompanying materials, you acknowledge and consent to the collection, processing, and storage of your personal information for evaluating candidacy, managing the recruitment process, and communicating regarding current or future opportunities. Information may be accessed by authorized personnel and trusted service providers, and will be retained only as long as necessary or as required by law.

We will not sell your data and will protect it from unauthorized access or disclosure. For details on how we handle applicant information, please review our Privacy Policy. By proceeding, you confirm that the information submitted is accurate and understood how it will be used.

Atavistik Bio is an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, or any characteristic protected by law.

We may use artificial intelligence (AI) tools to support parts of the hiring process. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are made by humans. For more information about data processing, contact us.