Senior Search Coordinator

Benefits

• 401(k)
• Dental insurance
• Health insurance

Senior Search Coordinator

We are a growing, nationally focused retained executive search firm based in Boston seeking Senior Search Coordinator to play a central role in supporting our partners and research team in the delivery of client engagements.

This is an execution-oriented role for someone who thrives in a fast-paced, team-driven environment. We partner with leading private equity and venture-backed firms and their portfolio companies to recruit senior executives and board leaders. Our work spans the full investment lifecycle, from deal diligence and leadership assessment through value-creation hires and exit readiness.

The Senior Search Coordinator will oversee the operational heartbeat of the search process — managing timelines and deliverables, ensuring data accuracy within firm systems, and producing client-ready materials that reflect the highest professional standards. The ideal candidate is an exceptional communicator and writer, deeply organized, and energized by managing details that lead to high-impact outcomes.

This role is hybrid, based in our Wellesley office (3–4 days per week).

• Engagement Support & Coordination — Partner closely with consultants, recruiters, and operations colleagues to ensure searches progress efficiently and deliverables meet firm standards.
• Prepare client-facing materials including research summaries, briefing documents, and candidate profiles.
• Manage data input and integrity across internal systems, including our CRM (Affinity).
• Support the development, organization, and accuracy of internal and external deliverables.
• Maintain strict confidentiality and professionalism in all aspects of client engagement.

• 7–10+ years of experience in executive search, professional services, operations, or a related support role.
• Experience in retained search or a small, fast-paced professional services environment strongly preferred.
• Superior attention to detail and a commitment to excellence.
• Proven ability to manage multiple projects and shifting priorities successfully.
• Exceptional written and verbal communication skills with a focus on clarity and tone.
• Proficiency with Microsoft Office; experience with CRM systems (Affinity preferred) and comfort with new tools and technologies.

• Curious, thoughtful, and detail-oriented in approach.
• Highly organized with strong follow-through and accountability.
• Comfortable in a dynamic, client-focused environment where priorities can shift quickly.
• Reliable and proactive, anticipating needs before they arise.
• Exercises sound judgment, discretion, and integrity in all interactions.
• Thrives in a collaborative environment and enjoys partnering with senior team members.
• Maintains consistently high standards for accuracy, quality, and responsiveness.

• Hybrid role preferred, with in-office presence in Wellesley several days per week.
• Collaborative, entrepreneurial firm culture that values initiative, excellence, and continuous learning.
• Flexible work from home options available.