Bookkeeper​/Administrative Legal Assistant

Bookkeeper/Administrative Legal Assistant

Legal Aid Services of Oregon (LASO), is seeking a full-time Bookkeeper/Administrative Legal Assistant for its office in Portland. This position is eligible for a partial remote work option but will require regular in-person work at our office in Portland.

Background
LASO is a statewide non-profit organization that represents low-income clients in civil cases. LASO’s offices serve the general low-income population throughout the state and two specialized statewide programs provide additional services related to farm worker and Native American issues. LASO is an effective, high-quality legal services program. We are committed to advocacy and litigation strategies having the broadest possible beneficial impact on problems common in our client’s communities.

LASO is actively working to build an inclusive organizational culture that centers on racial equity. We are committed to recruiting and retaining a diverse workforce and providing a welcoming and culturally responsive environment for our staff and clients.

The Portland Regional Office of LASO serves a poverty population of more than 220,000. The office serves Multnomah, Clackamas, Hood River, Sherman and Wasco counties, a diverse service area requiring the ability to work effectively with individuals from different cultures and backgrounds. The Portland Office has adopted a race equity agenda to guide its work with clients as well as its internal operations.

The office has a strong commitment to building an inclusive, diverse workplace.

Responsibilities
Responsibilities included, but not limited to:

• Assist with monthly, quarterly and annual accounting, billing, and other financial matters.
• Submit reports, invoices, and requested information in coordination with the Central Administrative Office and other agencies.
• Prepare litigation account reconciliation, credit card reconciliation and trust account reconciliation.
• Review closed cases and timekeeping for compliance with federal rules and grant guidelines.
• Answer and triage incoming client calls and assist walk-ins in both English and another language commonly spoken by our clients.
• Issue spot and screen potential clients, and schedule consultations.
• Provide detailed referral information to potential clients.
• Data entry and programmatic compliance support.
• Meet the clerical needs of a busy law office.
• Process incoming and outgoing mail.
• File client documents internally.
• Help maintain stock of brochures and other self-help legal materials.
• Oversee ordering and maintaining office supplies.
• Other receptionist/administrative support tasks as needed.
• Maintain direct communication with multifaceted support staff team.
• Use computers as needed, including word processing, Excel, email and CMS.

Qualifications
We’re looking for an organized and efficient person with a cheerful ability to deal with complex office procedures, administrative grant reporting and invoicing, and a high volume of potential clients who may be in crisis and who are usually facing difficult problems. Candidates should be bilingual in English and Spanish, or another language commonly spoken by our client population. Candidates should have a minimum of 5 years of experience working in a customer service-oriented call center, law firm, legal clinic, or equivalent environment.

Experience with accounting, grant reporting, intermediate word processing and Excel skills are critical to success in this role. The position requires excellent people skills and emotional intelligence, as well as sound judgment and the ability to work independently while completing tasks with a high degree of attention to detail. The position also requires the ability and willingness to work as part of an interdisciplinary and interdependent team, to support team members with workload balance, to work effectively with trauma survivors, answer phones, and provide administrative office and legal support.

Salary/Benefits
Compensation is based on a 35-hour work week. Salary range is $46,200 – 52,200 for 0-5 years’ experience; $53,400 – 58,200 for 6-10 years’ experience and $59,400 - $70,200 for 11-20 years’ experience annually; salaries are…