Executive Assistant - Mission Services, Onsite

About Sandia:

Sandia National Laboratories is the nation’s premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting‑edge work in a broad array of areas. Some of the main reasons we love our jobs:

• Challenging work with amazing impact that contributes to security, peace, and freedom worldwide
• Extraordinary co‑workers
• Some of the best tools, equipment, and research facilities in the world
• Career advancement and enrichment opportunities
• Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten‑hour days each week) compressed workweeks, part‑time work, and telecommuting (a mix of onsite work and working from home)
• Generous vacation, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

World-changing technologies. Life-changing careers. Learn more about Sandia at: http://(Use the "Apply for this Job" box below)..gov

* These benefits vary by job classification.

We are seeking a high performing Executive Assistant to support the Mission Services Division. As Division 10000's Executive Assistant (EA), you will partner with various levels of Administrative Professionals (APs) within our Division and bring your outstanding organizational skills to ensure the Division office runs smoothly and efficiently!

You will be responsible for handling the Associate Lab Director’s time, coordinating challenging calendars within tight time constraints, and making important connections possible while keeping on top of competing priorities in a fast‑paced environment. In addition, responsibilities will include confidential, strategic partnership and administrative assistance, handling information, and representing the Associate Lab Director (ALD) to others in multiple environments.

On any given day, you may be called on to:

• Manage the ALD’s calendar and prioritize incoming requests to optimize time commitments and maximize effectiveness.
• Handle correspondence and gather information to conserve the ALD’s time, while keeping them informed of schedule changes and urgent requests.
• Oversee division office activities and perform complex administrative duties.
• Maintain a professional and helpful demeanor at all times.
• Plan and coordinate logistics for critical ALD and Division level meetings and events.
• Arrange complex domestic and international travel for the ALD.
• Work independently, under general direction, and report upon completion of assigned duties and projects.
• Closely collaborate with the Division Office to proactively execute Division leadership team (DLT), management meetings, and division‑wide meetings and strategic initiatives including management of Division calendar, entity email accounts, SharePoint sites and websites
• Serve as the point of contact for the division office, triaging calls, emails, and walk‑ins.
• Manage the ALD suite in partnership with the administrative staff
• Exercise initiative and independent judgment in leading activities and special projects of extended duration.
• Track deliverables for the division office and the ALD.
• Ensure effective records management with appropriate confidentiality.
• Apply knowledge of a broad range of specialized functions and assist in coordinating activities with other organizations.
• Collaborate with other division EAs to establish laboratory best practices.

• Oversee AP processes and procedures.
• Delegate tasks to APs and monitor deliverables.
• Lead onboarding and hiring processes, ensuring alignment with the AP Competency Model.
• Provide guidance and training to APs as needed.
• Act as a resource and role model for APs.
• Assist in hiring, onboarding, and training new APs.
• Ensure APs have access to necessary tools.
• Continuously evaluate and identify up‑to‑date tools and resources.
• Contribute to the creation of job aids and guides.
• Participate in process improvement activities within the Administrative Professional Executive Committee (APEC).
• Support various APEC sub team activities.
• Foster…