Administrative Associate, Communication Studies, Moody College of Communication

Job Posting Title

Administrative Associate, Communication Studies, Moody College of Communication

Department of Communication Studies

All Applicants

20

Non-Exempt

Immediately

Expected to Continue

UT MAIN CAMPUS

Part‑time 20 hours per week, benefits eligible position. Not hybrid. The Administrative Associate will assist the Department of Communication Studies with various administrative duties to help the team operate at peak efficiency.

• Coordinate communications with department and faculty, and stakeholders.
• Maintain organized filing systems (digital and physical).
• Maintain biannual record retention.
• Maintain annual inventory.
• Assist with various faculty reviews, award submissions and promotion/tenure processes.

• Process invoices, reimbursements, and purchase orders in alignment with institutional policies.
• Track expenditures against budgets.
• Assist with financial reconciliations and reporting.

• Assist in planning and executing meetings, conferences, and community events (venue, catering, materials, swag, registration, facilities, room reservations).
• Coordinate travel arrangements campus visitors.
• Manage communications and promotional materials for events.

• Participate in training related to research administration, compliance, and community engagement.
• Perform related duties as required.

• Diploma (High School) or GED
• 3-5 years of administrative experience
• Highly organized with exceptional attention to detail
• Strong work ethic and ability to manage competing priorities
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office Suite
• Ability to work independently and collaboratively
• Commitment to professionalism, confidentiality, and community-focused values

• Bachelor’s Degree with three years of relevant experience
• Experience with UT mainframe application and web modules. Excellent oral and written communication skills.
• Demonstrated creative and analytical thinking
• Experience with databases and working with confidential information
• Extensive experience using Excel and Adobe Acrobat software and comfortable with other software applications
• At least 2-3 years of experience at UT‑Austin

$23.95/hour + depending on qualifications

• In‑person with occasional remote work based on organizational needs
• Typical office environment
• Repetitive use of a keyboard at a workstation
• Occasional evening event activities.

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers:
You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi‑select additional files. Before submitting your online job application, ensure that

ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:
As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log‑in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application.

The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.