Division Assistant; Administrative Specialist – Hybrid Remote Work

Employer Industry: Energy Sector

• Salary range of $4,308-$6,399
• Full medical, vision, and dental benefits
• Paid sick leave, vacation leave, personal leave, and 11 paid holidays per year
• Opportunity to work in a diverse team built on collaboration and support
• Hybrid-remote work schedule available for flexibility
• Potential for the position to extend or become permanent based on funding

• Serve as the primary administrative assistant to the Assistant Director of the Energy Development Services Division
• Manage scheduling, prepare meeting materials, and coordinate program support activities
• Ensure operational continuity across the division and provide administrative support to agency management
• Assist in the close-out of legacy incentive programs and related projects
• Support meetings or events by developing agendas and coordinating logistics for virtual and in-person environments

• Three years of secretarial or administrative support experience, including coordinating office procedures and preparing reports
• OR an associate degree in general office occupations and two years of relevant experience
• OR an equivalent combination of education and experience
• Proficiency in Microsoft Office Suite and virtual meeting platforms
• Strong attention to detail and ability to communicate clearly with diverse stakeholders

• Experience delivering excellent customer service in a professional office setting
• Proficiency in entering and tracking data accurately across systems or databases
• Experience preparing, editing, and maintaining reports with clear and accurate information
• Ability to research information and present it effectively
• Collaborative mindset and commitment to equity

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