Travel & Scheduling Coordinator

Overview

Do you thrive on organization, clear communication, and making sure all the details are handled before anyone even has to ask? If you enjoy planning, problem-solving, and helping others move efficiently from place to place, this role may be a great fit.

Pro Automated is looking for a Travel & Scheduling Coordinator to support our team of 150+ traveling field engineers by assisting with travel bookings, hotel coordination, and day-to-day communication related to travel needs. This is a Monday–Friday, full-time position with a combination of work-from-home hours and in-office hours in New Castle, Delaware. Training will be fully conducted in-office.

As a Travel & Scheduling Coordinator, you will play a key role in supporting our field teams by ensuring their travel is organized, cost-effective, and clearly communicated. Your responsibilities will include, but are not limited to:

• Booking and managing airfare, hotels, rental cars, and other travel arrangements for field engineers
• Serving as a point of contact for team members regarding travel plans, changes, and questions
• Proactively addressing scheduling conflicts, delays, or last-minute changes within our work order software
• Communicating with our partners regarding scheduling & travel changes or questions
• Supporting internal travel policies and ensuring bookings align with company guidelines
• Maintaining accurate travel records and documentation
• Assisting with related administrative tasks and cross-functional support as needed

As you grow in the role, you will have the opportunity to take on more ownership of travel processes, identify efficiencies, and help improve systems that support a large, traveling workforce.

Pro Automated is a progressive, fast-growing company breaking into new industries across many technologies. We have a team of 150+ engineers spread across the country performing automation services. Our Travel, Invoicing, and Operations teams are the people behind the curtain—making sure everything runs smoothly.

We are deeply committed to caring for each other, fostering a positive and fun work environment, and building a strong sense of community. We value trust, autonomy, and accountability, and we encourage team members to take pride and ownership in their work. Our goal is to be the best place to work, not just a place to work.

• Paid training
• $21–25 per hour, based on education and experience
• Benefits including health, dental, vision, 401(k), and more
• Estimated hours per week: 40
• Laptop and company phone provided
• Team bonding events
• Catastrophe Fund to support Pro Automated team members impacted by major events

• 2 years of experience in an administrative, coordination, or office-based support role required
• Experience in booking travel or managing schedules preferred
• Well versed in Microsoft Office and Google Workspace
• Strong written and verbal communication skills
• Highly organized with strong attention to detail
• Able to adapt quickly and remain flexible in a fast-growing environment
• Honest, reliable, and proactive in problem-solving
• Strong time-management and prioritization skills

Must be authorized to work in the U.S. for U.S. positions