Administrative Specialist - REMOTE

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Remote Administrative Assistant 3. In this role, you will provide high-level administrative support to the Director of the Environmental Brain and Behavior Lab. Your expertise will be vital in ensuring the smooth operation of the lab through effective communication, strategic planning assistance, and efficient management of multiple projects.

You will play a key part in maintaining alignment between the lab's activities and external partnerships, and your contributions will directly impact the lab’s success. This remote opportunity will allow you to showcase your organizational and multitasking prowess while serving a critical function in a dynamic research environment.

• Anticipate and manage the Director's professional needs and scheduling.
• Coordinate complex travel arrangements and prepare necessary documents.
• Oversee communication related to multi-site laboratory projects.
• Assist in the preparation of materials for meetings and conferences.
• Maintain up-to‑date CV and assist with faculty promotion processes.
• Take and transcribe meeting minutes accurately and efficiently.
• Provide strategic support for decision‑making and planning.

• High School diploma or GED; vocational training preferred.
• 2 years of relevant administrative experience required.
• Proficient in spreadsheet, publication, and presentation software.
• Strong customer service and communication skills.
• Experience in financial and human resource systems is a plus.
• Ability to manage multiple priorities and tasks effectively.
• Background check and potential pre‑employment physical required.

• Flexible remote working environment.
• Opportunity for career development and advancement.
• Supportive team culture and collaborative atmosphere.
• Access to professional development resources.
• Potential for temporary position leading to permanent opportunities.
• Health and wellness benefits available.

We use an AI‑powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top‑fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Data Privacy Notice:
By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre‑contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.