Director of Executive Operations and Special Projects to Director of Athletics and Recreation

Position:
Director of Executive Operations and Special Projects to the Director of Athletics and Recreation.

Location:

Hanover, NH.

Posting date: 02/09/2026. Position number: 0558701. Open until filled:
Yes. Employment category:
Regular Full Time.

Working hours:

40 per week.

Schedule:

Typical office hours with willingness and ability to work nights and weekends. Remote work eligibility:
Onsite only. Salary: please inquire.

Under the general supervision of the Chief of Staff, the Director of Executive Operations and Special Projects is responsible for managing projects independently and supporting the business operations of the office of the AD under minimal guidance. This position serves as the first point of contact for the AD's office and provides a high level of executive support to the AD.

The position will exercise considerable discretion and judgment in investigating and resolving complex issues as well as organizing and responding to internal and external communications on behalf of the AD.

• Researches, prioritizes, follows up, and resolves incoming issues and concerns addressed to the AD, including those of a sensitive or confidential nature.
• Determines appropriate course of action, referral, or response.
• Prepares correspondence for distribution or approval and signature, checking the documents for completeness and accuracy.
• Works efficiently and effectively with the AD to ensure they are well prepared for upcoming commitments, meetings, and responsibilities, following up appropriately to gather or confirm details.
• Proactively completes deliverables that facilitate the AD’s ability to effectively lead the department, including scheduling meetings, preparing agendas, and drafting correspondence.
• Uses decision‑making authority to complete a broad variety of administrative tasks for the Director of Athletics and Recreation, including completing expense reports; managing a complex schedule and arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel‑related meetings.
• Compile, screen, and prioritize the AD’s mail for daily review; manage follow‑up.
• Regularly handles confidential or sensitive information and exercises discretion concerning its disposition.
• Partner with the Executive and Leadership team to coordinate the efficient and smooth operation of the office; prioritize workflow and efficiency to maximize use of the AD’s time.
• Primary contact for AD, professionally representing them to internal and external constituents. Facilitates relationships with essential constituents to support the AD’s work and the broader DCARD team, including key prospects, donors, alumni, parents, vendors, and campus partners.
• Develops, implements, and modifies office systems and procedures for efficiency and implements administrative policies.
• Staff the AD at events both on and off campus as requested.
• Arrange catering and meals for the AD as necessary.

• Develops and/or maintains workflows, organizational systems, and processes to facilitate efficient and effective support of the AD along with shaping departmental procedures.
• Manages a complete and prioritized list of AD’s projects and tasks, scheduling time for the AD to complete work and following up to ensure quality completion.
• Manages and oversees projects and events related to department programs, including coordinating support activities for the Dartmouth Athletics Advisory Committee, Advisory Groups, Working Groups, Leadership Groups (Head Coaches, Athletics Leadership Team).
• Develops and implements project activities based on defined project scope and objectives; sets and maintains schedules and timelines; evaluates project effectiveness and recommends changes.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Handles and executes a variety of special projects for the AD.

• Independently prioritizes appointments and meetings for the AD to balance the needs of multiple stakeholder groups and using their own judgment regarding how best…