Administrative Assistant

US Operations Assistant (Night Shift)

ABOUT

THE ROLE

We are seeking an outstanding individual for the role of US Operations Assistant within our Operations department. This position includes providing assistance to the Operations team in a wide range of operational tasks and plays a key role in ensuring execution of internal processes and daily administrative tasks. The ideal candidate will be detail-oriented, organized and someone who can thrive in a fast-paced environment while consistently exceeding expectations.

This is an overnight position to support the needs of the US office. Candidates must be able to work New York hours from 9 am - 6 pm EST. (10:30 PM-7:30 AM IST)

WHAT YOU’LL DO

- Manage complex calendars for senior leaders by scheduling meetings and interviews while coordinating with various stakeholders on availability
- Maintain and update operational trackers, dashboards, and reports used for management and client reporting
- Process employee access requests and provision timely access to software systems, including but not limited to Quickbooks, Ramp and
- Monitor weekly time reporting and follow up with employees to ensure timely and accurate submission
- Edit, format, and send documents for electronic signature using the Sign Now e-signature platform, track completion status and follow up as necessary
- Serve as a central point of contact for administrative and operational inquiries during U.S. business hours
- Utilize Excel skills to build in-depth analyses, create reports, and support ongoing operational needs
- Compile recruiting profiles aligned with open positions via Linked In
- Support onboarding and offboarding activities for clients and employees
- Perform general administrative and clerical duties, including data entry, file management, and document preparation

KEY QUALIFICATIONS

- Exceptional attention to detail with a high degree of accuracy
- Must be an MBA ready to work at Night Shift
- Effective organizational and time-management skills
- Very strong written and verbal communication in English
- Advanced Microsoft Excel skills, including formulas, pivot tables, and data tracking/reporting; knowledge of power query.
- Self-directed with the ability to prioritize and manage multiple tasks
- Previous experience as an Executive Assistant, Admin or Data Analyst is preferred
- Previous experience with a US company is preferred

WORK MODEL

This is a full-time position that starts immediately. We maintain a hybrid and flexible model that balances remote work with in-person collaboration from our Kolkata office.

ABOUT EXBO GROUP

Exbo Group is a team of investment bankers, consultants, and accountants that grew out of a $400M New York based venture capital fund. The fund’s portfolio companies had CEOs with strong visions and operating experience but lacked the technical financial experience to scale. The companies needed a way to offload the complex administrative and strategic burden of running a finance department and interfacing with their investors.

After providing accounting and financial assistance for a firm’s successful $10M Series A raise, several other funds and firms began to seek out Exbo Group's assistance. Our team has grown substantially and now provides high-touch accounting finance advisory and transaction services support to growth-stage companies and middle-market financial sponsors nationwide from our New York headquarters.

WORKING AT EXBO GROUP

Exbo Group has four core values that will inform your experience working here:

People are Paramount:
Our people are the most important asset we have, and once great people are found, we give them trust and autonomy to be the CEO of their role. We want to empower people with information rather than limit them with process.

Customer Obsession:
Our customers are our lifeblood. We built our business to facilitate their growth and provide financial support in the areas they need most. We work vigorously to earn and keep customer trust and build a long-term relationship.

High Standards:
We deliver a premium service to our customers and in return they expect nothing but excellence. When problems inevitably pop up, they are addressed and fixed immediately. Our relentless focus is on maintaining a high bar for our work so that we can keep customers happy.

Positive Energy:
We know positivity and optimism benefit our work, and we harness positive energy as a vehicle towards greater awareness, growth, and collaboration. We believe in cultivating positive relationships within our team and with our customers to make our workplace a fun and inclusive environment to be a part of.

Exbo Group is an equal opportunity employer. We value a diverse workforce and an inclusive culture. We encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, disability, and veteran status.