Remote Camp Administrative Assistant - Pogo Mine

Job Description

The Remote Camp Administrative Assistant provides a variety of administrative duties needed to coordinate remote office space usage at Pogo Mine Camp. This position provides backup support for billeting and travel for individuals from various companies, organizations, and/or departments.

• Perform day-to-day services/tasks needed for billeting and travel coordination for up to 500+ beds in a remote setting.
• Assist in flight pre-boarding and check-in for daily scheduled flights.
• Prepare and submit routine billeting documentation, general correspondence, and various other reports in order to maintain billeting office workflow.
• Demonstrate exceptional proficiency with complex scheduling and rotational shifts.
• Manage a large number of public contacts each day with little or no supervision.
• Communicate effectively and professionally with senior management, contractors, clients, residents, and other employees.
• Accurately utilize complex software applications with high attention to detail to ensure correct information is documented.
• Understand, evaluate, and communicate software issues with managers or others.
• Perform necessary research for troubleshooting, tracking, and resolving issues.
• Maintain various tracking spreadsheets through accurate and timely data entry.
• Manage and facilitate all company and client training databases and coordinate with various instructors/ managers.
• Process weekly payroll by coordinating with Supervisors and Managers to ensure correct information is recorded and submitted to meet established deadlines.
• Meet contract reporting deadlines as required.
• Assist with accounts payable and other business-related tasks as assigned.
• Assist with Commissary daily cash handling and inventories.
• Ensure accuracy of auditable files on site.
• Participate and coordinate Holidays and special events.
• This position has no supervisory responsibilities.
• Other duties that are pertinent to the department or unit’s success also may be assigned.

• High School Diploma or GED equivalent.
• At least five (5) years of directly related office experience.
• Basic knowledge of accounting functions to include ADP Payroll and Deltek Costpoint
• North Slope/Remote Site experience preferred
• Excellent customer service skills.
• Ability to operate in a climate of confidentiality requiring professionalism and discretion.
• Ability to effectively operate general office equipment, PC’s, and type at least 45 words per minute.
• Must have intermediate experience working with Microsoft Word and Excel.
• Reliable and dependable attendance in a remote setting.
• Must pass all pre-employment contract requirements which may include but are not limited to: background check and UA drug test.
• Must be able to live in dormitory style settings and meet cleanliness requirements of the remote camp.
• Must meet and adhere to all safety guidelines and regulations set forth by the company and client.
• Contract requires employees to read, write, speak, and understand English

CANDIDATES RESIDING OUTSIDE FAIRBANKS, AK AREA:

Candidates residing in Alaska & the Lower 48 for any contract: For the purposes of pre-employment testing, Fairbanks, AK will be considered the point of hire (with the exception of drug testing, which will be conducted near the candidate’s place of residence). Employee is responsible for any travel expenses and needed accommodations related to pre‑employment tasks that need to be completed in Fairbanks, AK.

This includes, but is not limited to, any safety training requirements, required pre‑employment testing and/or training such as physical, DOT physical/medical card, fit for duty, audiogram, and/or other testing required by contract/company (NSTC, APICC training, security licensing requirements, etc.).

Candidates residing in Alaska for Alyeska

Contract:

pre-employment testing will be scheduled near the candidate’s area of residence within the state. The only exception is when the candidate lives in a region without the necessary service providers to complete all requirements.

Flights to Remote Locations: All employees are responsible for all expenses related to reporting to point of hire (Fairbanks, AK) for scheduled trips…