Administrative Assistant

RELOCATION ASSISTANCE:
Relocation assistance may be available

CLEARANCE TYPE:
None

TRAVEL:
No

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon.

We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

The Northrop Grumman Microelectronics Center (NGMC) of Northrop Grumman Mission Systems (NGMS) is seeking an Administrative Assistant for our Foundries, Test & Advanced Packaging (FTAP) Business Unit - located outside of Baltimore, Maryland - where we design, manufacture, and test semiconductor products for internal and commercial production customers as well as emerging technology programs. The ideal candidate will have excellent written and oral communication skills, be a self-starter capable of independent work, be a team player with strong interpersonal skills, and have the ability to multitask and handle multiple priorities.

It is also critical to act with discretion and good judgment when handling or disseminating sensitive, confidential, or proprietary information.

#NGMCFab

The selected candidates will be responsible for, but not limited to, the following:

• Apply Microsoft Office products (Outlook Mail/Calendar, Excel, Word) to produce, distribute, and/or maintain correspondence, documentation, reports, and graphics.

• Create, review, and process travel and expense reports (Concur) for multiple employees, ensuring contents are fully compliant with corporate guidelines.

• Manage multiple calendars, schedule events, reconcile scheduling conflicts, and document attendees, as needed; includes recurring All Hands, Skip-Level sessions, and other events.

• Assist in event planning and activities of major organizational initiatives and reviews. Operates independently to meet the requirements of FTAP leadership team and offers expertise to assist other functions within the organization.

• Schedule meetings, including coordinating needed resources (may include meals, refreshments, and/or Information Technology (IT) equipment).

• Maintain program Distribution Lists and circulate notices, as needed.

• Interact with other administrative support personnel to coordinate special event planning.

• Monitor office supply needs for multiple sites and, as needed, use the purchasing system to restock supplies.

• Answer telephones and greet visitors, directing calls/visitors to proper parties and releasing and obtaining information within the scope of delegated authority.

• Provides operational support for projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.

• Work on-site full-time (limited work from home)

Basic Qualifications:

• High School diploma or equivalent and 4 years additional education and/or related experience.

• Demonstrated experience performing comparable Administrative Assistant responsibilities.

• Proficiency using primary Microsoft Office products:
  Outlook 365 (Mail & Calendar), Excel, Word, and Power Point

• Ability to operate effectively in a fast-paced environment.

• Capable of working collaboratively with personnel and organizations

• Ability to operate basic office equipment (copier, scanner, fax, etc.)

• Must be a US Citizen

Preferred Qualifications:

• Post-Secondary Education

• Experience supporting Executive-level Management.

• Experience processing Travel Expense Reports (Concur)

• Experience coordinating, documenting, and maintaining data in Excel.

• Strong Excel skills, including experience with maintaining data, budget tracking, financial analysis, macros, pivot tables, and graphs.

• Familiarity with Share Point

• Familiarity…