Lead Executive Administrative Assistant - Remote

We are seeking a highly organized, proactive, and detail-oriented  Lead Executive Administrative Assistant  to provide high-level administrative support to senior leadership in a fully remote environment. This role is responsible for executive calendar management, strategic coordination, cross-functional communication, operational oversight, and confidential administrative support.

The Lead Executive Administrative Assistant will act as a trusted partner to executive leadership, ensuring seamless day-to-day operations, efficient workflow management, and proactive problem-solving across a fast‑paced, distributed organization. This role requires exceptional organizational skills, strong written and verbal communication, discretion, and the ability to manage competing priorities with professionalism and precision.

This position is ideal for someone who thrives in executive support roles, enjoys managing complex schedules, coordinating high-level initiatives, and serving as a key operational liaison across departments.

Key Responsibilities
Executive Support & Calendar Management

Manage complex executive calendars, including scheduling internal and external meetings across multiple time zones

Coordinate virtual meetings, executive briefings, and strategic planning sessions

Prepare meeting agendas, presentation materials, reports, and follow-up documentation

Anticipate scheduling conflicts and proactively resolve calendar challenges

Strategic Coordination & Operations

Support leadership with project coordination, tracking action items, and ensuring timely execution of key initiatives

Assist in preparing executive reports, dashboards, and business summaries

Coordinate cross‑functional collaboration between departments

Maintain visibility into organizational priorities and help streamline executive workflows

Communication & Stakeholder Management

Serve as a primary point of contact for executive communications

Draft professional correspondence, internal announcements, and external communications

Liaise with senior leaders, clients, partners, and vendors

Ensure clear, consistent communication flow across remote teams

Administrative & Confidential Support

Handle sensitive information with discretion and confidentiality

Manage document organization, digital filing systems, and internal records

Oversee travel planning, expense reporting, and vendor coordination as needed

Maintain organized documentation and standardized administrative processes

Process Improvement & Efficiency

Identify opportunities to improve administrative systems and executive workflows

Implement process improvements to enhance productivity and scalability

Support adoption of productivity tools and collaboration platforms

Create and maintain standard operating procedures (SOPs)

Required Qualifications

5+ years of experience supporting C-level executives, senior leadership, or founders

Exceptional organizational skills and advanced time management abilities

Strong written and verbal communication skills

Ability to manage multiple priorities in a fast‑paced, remote environment

High level of discretion and professionalism

Proficiency with productivity tools such as Google Workspace, Microsoft Office, Slack, Zoom, and project management platforms

Experience coordinating across multiple time zones

Preferred Qualifications

Experience in high-growth startups, technology, SaaS, or corporate environments

Project management experience or certification

Experience supporting distributed or global teams

Familiarity with CRM systems, financial reporting tools, or workflow automation software

Work Environment & Additional Information

Fully remote role with standard full-time expectations

Requires flexibility to accommodate executive schedules

Opportunity to play a critical role in supporting senior leadership and organizational growth

Responsibilities may evolve based on business needs

We are an equal opportunity employer and consider all qualified applicants without regard to legally protected characteristics. Reasonable accommodations are available upon request.

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