Program Coordinator

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Join a community that combines excellence in legal education and scholarship with a deep commitment to justice. Here at Harvard Law School (HLS), you’ll find an environment that values who you are and encourages you to grow, inspire others, and make a meaningful impact. Wherever you are in your career journey, HLS is a place where you can thrive, contribute, and be part of something bigger.

The Program Coordinator plays a key role in organizing and delivering high-impact educational programs tailored for legal professionals and executives for HLS Executive Education (HLS EE). This position executes with proficiency logistical and administrative support for both custom and open-enrollment programs. On a rotating basis, coordinators are assigned either to be the lead coordinator or support coordinator. In addition to program support, coordinators support department wide projects and processes.

Work in a team with Program Coordinators, faculty, and other administrative staff to deliver programs. You will spend your time split between specific program assignments and ongoing departmental support.

• Coordinating the planning and execution of assigned programs, following established timelines, tools and processes and seeking guidance as needed.
• Tracking enrollment and responding to participant inquiries using established templates, resources, and policies.
• Serving as the primary point of contact for faculty, participants and vendors, proactively communicating with and preparing materials for all as necessary.
• Monitoring and documenting the in-program experience to help ensure consistent high-quality execution, sharing observations and suggestions with the team.
• Submitting financial documentation in support of program activities – and assisting in program close out and reconciliation.

• Contribute input and feedback to future planning based on your program experience.
• Support office logistics, culture and all ongoing program activities.
• Support administrative staff with related projects as needed – i.e., compiling longer term data, developing new resources, organizing digital or physical spaces.

Minimum three years of related experience. Education beyond high school may count toward experience.

• Excellent communication, teamwork, and customer service skills
• Interest in hospitality and creating exceptional experiences
• Interest in education and professional development – personally and/or philosophically
• Detail-oriented and skills developing professional digital and printed materials
• Technologically inclined, ability to learn new software and systems
• Knowledge of events, catering, hotel and restaurant operations all a plus!

35 hours per week;
Full-Time, M-F. This position requires some evening and weekend work with overtime.

Harvard University is unable to provide visa sponsorship for this position.

Identity

This position is based primarily on campus with the opportunity for remote work based on business needs and manager approval. All offers are made by HLS Human Resources.

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts.

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