Office Coordinator, Part-Time; Onsite

Hi, Future Homie!

At Homebase, you’ll join a team that’s bold, fast-moving, and obsessed with helping small businesses thrive. We build with empathy, act with urgency, and take big swings that drive real-world impact. Here, every Homie shows up to raise the bar, support one another, and celebrate wins as a team.

We’re not just building an app—we’re building unstoppable teams. So what do you say, are you in?

You'll be the only coordinator in your hub, working independently with limited oversight. You'll make decisions without constant check‑ins, handle 15+ daily interruptions, and solve problems before they become disruptions.

This role is 70% operations, 30% culture. Operations always come first. Door management, supply inventory, vendor invoices, and budget tracking. These aren’t glamorous, but they’re essential. If you need structure, predictability, or close management, this isn’t the right fit.

📍Your Impact Starts Here

You’ll be the operational backbone of your hub office. When you’re doing your job well, teams don’t think about logistics. They can focus on building, collaborating, and moving fast.

• Keep the office running: supplies stocked, space clean, equipment functional
• Manage door coverage and visitor experience (expect 15+ daily interruptions)
• Coordinate weekly lunches, snacks, and beverages
• Triage office requests through the ticketing system
• Partner with building management and vendors (last‑minute requests happen, vendors flake, plans change)

• Own monthly budget and vendor relationships
• Find cost savings without compromising experience
• Submit accurate budget reports

• Plan and execute monthly events (20 to 100 people)
• Support new hire onboarding and welcome
• Create moments that make in‑office days worth it

• Spot issues before they become problems
• Build systems that reduce firefighting
• Bring options, not just problems

• Use AI tools to streamline operational workflows (e.g., vendor research, budget tracking, event planning, request triage)
• Look for opportunities to automate manual tasks and increase operating velocity
• Deliver at least one AI‑improved workflow within your first quarter that measurably improves office operations

• 2+ years in office coordination, workplace experience, facilities, hospitality, or similar roles
• Budget and vendor management experience
• Event planning experience (20 to 100 people)
• Operational rigor: You notice when supplies run low, create checklists, document processes, and follow through without reminders
• Independent worker: You make decisions without constant check‑ins and bring solutions, not questions
• Solutions‑focused: You stay positive in chaos and focus on fixes, not complaints
• Tech‑savvy (Google Workspace, Slack, ticketing systems)
• AI fluent: You experiment with AI tools and apply them to work (we’re an AI‑first company)
• Reliable Monday to Thursday in‑office attendance

• 💡
  Be Customer Obsessed – Solve problems with empathy and creativity.
• ⚡
  Move Fast, Learn Fast – Experiment, take action, and grow every day.
• 🎯
  Own Your Impact – Think big, focus on what matters, and make decisions you stand behind.
• 🏆
  Master Your Craft – Excellence fuels impact—show up, step up, and make your mark.
• 🏅
  Win Together – Put goals over roles, lead with trust, and connect to our mission and each other.

• 💰 Ownership & Savings:
  Stock options + TFSA/RRSP with 4% company match
• 🏥 Health & Wellness:
  Comprehensive medical, dental, and vision for you and your dependents
• ⏰ Time Flexibility:
  Flex time off + company holidays + designated focus periods
• 👶 Family Support:
  Maternity/Parental Leave EI top‑up support offered (after 6 months of service)
• 🌟 Work Your Way:
  Work From Anywhere Month + meeting‑free weeks yearly
• 🛡️ Protection Plans:
  Life insurance + short/long‑term disability coverage
• 🍽️ Workspace Perks:
  Meals provided, team offsites, and Customer Days
• 💼 Our Hybrid Rhythm:
  We believe collaboration drives impact. That’s why Monday‑Thursday are our required in‑office days—a time to move faster as a team, build deeper…