Community Development Assistant

Community Development Assistant

Job  J

Organization: City of Port Moody

Job Type: Regular Full-Time

Location: Port Moody, British Columbia, Canada

Salary Range: $35.71 - $38.42/Hour

The City of Port Moody has an exciting opportunity available for a regular, full-time Community Development Assistant to provide support to the Planning, Building & Bylaw divisions. This position will work directly with the Community Development Management team to create performance and tracking systems, statistical reporting, project research, project tracking, grants administration and will also provide report preparation support by preparing attachments, preparing maps, graphics, tables, matrices, drafting the site context, facilitating Bylaw preparation and review, verifying work flow requirements are met, facilitating and documenting steps related to public notification requirements, and facilitating signing and registering of legal documents.

This position will also support department Committee Liaisons with preparation of presentations, research, and other administrative support.

• Provide staff Council agenda report preparation support with preparing maps, report attachments, site context, report set up, researching previous Council resolutions, and facilitating Bylaw preparation between the department and the Clerk’s office
• Schedule, track and support fulfilling legal requirements related to development applications for public hearing notifications and posting the associated documents for public viewing
• Liaise with the Clerk’s office regarding signatures to legal documents and covenants and department records retention
• Document key performance indicators and application commitments and follow up as required
• Coordinate internal and external incoming and outgoing agency and stakeholder referrals
• Prepare and register documents with Land Title and Survey Authority (LTSA) as required
• Conduct research as directed on various topics; assemble research data, present information in a clear and succinct manner, and summarize findings
• Support department committee liaisons with preparation of presentations and other administrative tasks
• Support the team with paper and digital filing and overall records management
• Create and maintain databases, spreadsheets, project records and related tracking systems
• Liaise with and provide information to a variety of internal and external contacts
• Create process guides and templates
• Support grant application preparation and administration of the grant when funded
• Project meeting support, coordination, recording notes
• Support to the Planning Assistant position as required

• A three or four year bachelor's degree in an academic discipline related to local government administration such as urban planning, business, project coordination, social sciences or other related discipline.
• Minimum of six months of municipal government (or related) experience with some experience working in the planning, economic development, sustainability, or development field
• Diploma in local government administration is an asset
• Experience with creating database and other information tracking systems
• Experience conducting research and summarizing findings an asset
• Ability to use MS Office, Adobe, and other related software applications (ability to use graphic software is an asset)
• Experience in Tempest or another land based tracking system is an asset
• Experience working independently, with teams and the public
• Experience adapting processes to new environments
• Excellent organizational skills, interpersonal skills, and verbal / written communication skills
• Excellent ability to navigate project timelines, approaches, and deliverables

Please note that employment with the City of Port Moody is subject to the receipt of a satisfactory police information check as well as a satisfactory driver’s abstract.

The City of Port Moody strives to be an employer of choice, and offers an excellent benefits package, as well as professional development opportunities, and, for some positions, remote work opportunities.

to apply