Client Coordinator

Remote Data Entry Specialist (Full-Time)

Schedule: Monday-Friday, 8:30 AM - 5:00 PM EST

Location: Fully Remote (must use personal computer)

About the Role: We are seeking a detail-oriented and reliable Data Entry Specialist to support incoming case volume for a growing client program. This position involves processing sensitive information, including Independent Medical Reviews, and accurately entering data into internal systems using Microsoft Word and Excel. You will play a key role in ensuring timely, accurate case movement through the workflow. This is an excellent long-term opportunity – many individuals hired in this role have gone on to secure permanent positions and even advance into team lead roles.

• Receive and process new case information from clients.
• Extract data from incoming forms and enter it into Microsoft Word or Excel.
• Convert documents to PDF, create tables, and organize case files as needed.
• Maintain accuracy and completeness across all data entry activities.
• Work collaboratively with a team, supporting additional case load when colleagues are out or volume is high.
• Handle sensitive information responsibly and in alignment with HIPAA expectations.
• Maintain productivity and reliability in a remote work environment.

• Proficiency in Microsoft Word, including creating/formatting documents, inserting tables, converting files to PDF.
• Proficiency in Microsoft Excel (test will be given), including pivot tables, inserting and formatting columns.
• Basic awareness of HIPAA and handling confidential data.
• Strong attention to detail, accuracy, and follow-through.
• Reliable and dependable work approach.
• Ability to work well on a team and take on additional tasks as needed.

• Fully remote role – must use your own computer.
• Company provides access to required applications and a phone.
• Must have reliable private internet (public WiFi is not permitted due to sensitive data).
• Download speed must exceed 20 Mbps (take test at ).
• Must be comfortable working with confidential information in a secure, quiet environment.

• Strong track record of contractors converting to permanent roles.
• Several past hires have advanced into leadership positions.
• Supportive management team with excellent communication – you won’t get “lost in the shuffle.”
• Positive feedback from recent team members.

• Expansion of services due to new client onboarding and increased case volume.

This is a Contract position based out of San Antonio, TX.

Pay range: $16.00 - $16.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

Benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – pre‑tax and Roth post‑tax contributions available
• Life Insurance (voluntary life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, vacation or sick leave)

This is a fully remote position.

This position is anticipated to close on Feb 17, 2026.

We are an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.