Executive Administrative Assistant​/Assistant Research Coordinator

We are seeking a highly organized, proactive, and dependable Executive Administrative Assistant to support the leadership team at a growing psychiatry and clinical research organization in Utah County. This role works directly with the Chief Medical Officer (psychiatrist) and CEO (psychologist) and plays a central part in both clinic operations and day-to-day executive support.

This is an ideal opportunity for someone who thrives in a fast-moving, mission-driven environment and enjoys wearing multiple hats—supporting clinical research, business operations, and a range of administrative and project-based responsibilities.

Full‑time preferred, and benefits are available (health, dental, vision, 401k)

This position includes two primary areas of responsibility:

• Assist with coordination of a new outpatient psychiatry research clinic
• Scheduling participants, managing calendars, and client communications
• Supporting research workflows, documentation, and data entry
• Invoicing and administrative clinic tasks
• Medical assisting support as needed

Healthcare experience is a plus (medical assistant, phlebotomy, nursing, or similar), but we are willing to train the right candidate. Experience in clinical research coordination is highly valued.

• Calendar and scheduling management
• Writing, editing, and content review
• Project coordination across multiple business initiatives
• Website updates (e.g., Squarespace), social media planning and posting
• General administrative support for both professional and select personal logistics

Strong organizational skills are essential. Experience & skills in writing, graphic design, web tools, social media, are a plus :)

Who You Are

• Highly organized, detail-oriented, and dependable
• Self‑motivated and able to anticipate needs
• Excellent communicator (written and verbal)
• Comfortable managing multiple priorities
• Professional, discreet, and trustworthy
• Energized by meaningful work in mental health and research

• Based primarily in person in Orem, Utah
• Some flexibility for remote work and scheduling when appropriate
• Opportunity to grow with a new and expanding clinical research organization

Why This Role Is Unique

You’ll be working side‑by‑side with founders building a mission‑driven organization focused on advancing mental health care, psychedelic medicine, and clinical research. The role offers variety, responsibility, and the chance to help shape systems and operations from the ground up.

If you’re someone who loves bringing order to complexity, supporting leaders, and contributing to work that matters, we’d love to hear from you.