Executive Assistant

About the Role

This role is for someone who likes clear direction and takes pride in getting work done. You perform best when expectations are defined, deadlines are set, and success is measurable. You value structure, follow-through, and steady progress.

This position fits someone who pays attention to details, stays organized, and works with consistency. You learn new systems quickly, communicate when something is unclear, and take ownership of assigned responsibilities. You will support outreach, emails, branding, book sending, and client projects. Priorities and desired outcomes will be clearly outlined, and your responsibility is to execute and deliver with care.

If you appreciate structure, accountability, and the satisfaction of completing meaningful work, this role will suit you well.

• Source and book podcast guests using approved platforms
• Support outreach and follow-ups
• Prepare and send client emails
• Take notes in client meetings and track action items
• Support marketing and PR projects
• Coordinate book shipments and gifting
• Create simple brand assets in Canva
• Maintain task lists and status updates
• Handle small operational tasks as assigned
• Follow documented systems and workflows

• Work from daily and weekly task lists
• Execute assigned projects
• Ask for clarification when needed
• Deliver work on schedule
• Learn internal tools and systems
• Keep work organized and documented

• Clear written communication
• Strong organization
• Solid AI use and understanding
• Reliable follow-through
• Good time management
• Comfortable with digital tools
• Willingness to learn quickly
• Good visual judgment and branding sense

• Canva experience
• Outreach or scheduling experience
• Podcast, publishing, or PR exposure
• CRM or project tools

This role fits someone who:

• Likes clear direction
• Prefers execution over decision-making
• Takes pride in finishing work
• Handles details well
• Learns fast
• Works independently

You do not need advanced experience. You must be dependable, organized, and coachable.

• Remote work
• Clear expectations
• Stable workload
• Long-term opportunity - with full-time opportunities in the future

This is a remote position.