Remote Executive Assistant; Irvine

Position Summary

We are seeking a highly experienced and professional Executive Assistant to provide high-level administrative and strategic support to senior executives. This role requires a seasoned professional with exceptional organizational abilities, sound judgment, and the ability to operate independently in a fast-paced environment.

The ideal candidate must demonstrate strong leadership support capabilities, advanced problem-solving skills, and a proactive approach to managing executive priorities. Confidentiality, professionalism, and attention to detail are essential.

• Bachelor’s degree required (Business Administration, Communications, Management, or related field preferred)
• Minimum of 5+ years of experience as an Executive Assistant supporting senior-level executives
• Proven experience managing complex calendars and executive-level scheduling
• Strong background in coordinating travel, meetings, and corporate communications
• Advanced proficiency in Microsoft Office Suite and virtual collaboration platforms
• Exceptional written and verbal communication skills
• Demonstrated ability to handle confidential information with discretion
• Strong organizational, time-management, and multitasking skills
• Applicants who do not meet the education and experience requirements will not be considered.

• Manage and prioritize executive calendars, appointments, and scheduling conflicts
• Coordinate domestic and international travel arrangements and itineraries
• Prepare reports, presentations, executive briefings, and correspondence
• Serve as a liaison between executives and internal/external stakeholders
• Organize and attend meetings, prepare agendas, and document meeting minutes
• Track and follow up on action items to ensure timely completion
• Assist with strategic initiatives and cross-departmental projects
• Manage expense reports, invoices, and budget documentation
• Screen calls, emails, and inquiries with professionalism and efficiency
• Maintain confidential records and sensitive information

Full-Time and Part-Time positions available

Hybrid work model available (combination of remote and in-office work)

Flexibility required based on executive needs

Salary Range: $75,000 – $90,000 per year (based on experience and qualifications)

Annual Bonus: Typically 10–20% of base salary

Comprehensive Benefits Package Includes:

• 401(k) Retirement Plan
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Paid Time Off

Applicants must be authorized to work in the United States. USA applicants only.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.