Administrative Assistant

Company Overview

At Allied Residential, we don't just manage properties‑we build communities. Since 1987, we've been creating vibrant living spaces across the Puget Sound and beyond. Our team thrives in a culture of growth, integrity, and collaboration. With professional training, career advancement, and a supportive environment, we empower our people to lead with purpose and make a lasting impact.

We're seeking an organized, resourceful Administrative Assistant to support an assigned Portfolio Manager and their property portfolio. In this role, you'll handle a variety of administrative tasks, assist the front desk, and collaborate with team members across the corporate office. If you thrive on keeping things running smoothly, enjoy variety in your day, and take pride in delivering excellent support, you'll fit right in.

• Provide administrative support to an assigned Portfolio Manager and their property portfolio.
• Compile and distribute various reports, including Monday morning reports, KCHA reports, and financial statements.
• Assist with budget preparation, distribution, and replacement reserves as needed.
• Reconcile petty cash funds on a regular basis and ensure all transactions are properly documented and balanced.
• Manage year‑end tasks, including archiving, creating new files, and updating current records.
• Prepare lender packages and respond to owner special requests.
• Provide general administrative support as assigned, which may include front desk coverage, assisting with company phone plan updates and equipment orders, maintaining job postings, supporting HR with onboarding and offboarding tasks, and updating corporate office equipment records.
• Support the Executive Team with special projects and requests.
• Participate in regular meetings and training sessions.
• Ensure all work is completed in accordance with company policies, quality standards, and deadlines.

• High school diploma or GED required; six months to one year of related administrative experience preferred.
• Proficiency in Microsoft Office Suite/Office 365 (Outlook, Excel, Word), and remote work platforms; experience with Yardi or Real Page is highly preferred.
• Strong organizational, problem‑solving, and time‑management skills.
• Excellent verbal and written communication abilities.
• Ability to handle sensitive information with professionalism and confidentiality.
• Basic math skills, including ability to compute rates, ratios, and percentages.
• Ability to work independently and adapt to changing priorities in a fast‑paced environment.
• Occasionally lift and/or move up to 30 pounds.

• Competitive salary based on experience
• 152 hours (19 days) PTO annually, plus carry‑over up to 120 hours and longevity PTO at 5 and 9 years
• 9 paid holidays
• Comprehensive health benefits—medical, dental, vision, life, and disability—effective the 1st of the month after 60 days (Kaiser Permanente, Guardian, Mutual of Omaha)
• HSA and FSA through Lively
• Employee Assistance Plan (EAP)
• 401(k) with employer match (25% of contributions up to 4% of eligible pay)
• Continuous professional development and advancement opportunities

Allied Residential proudly provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, gender identity, or any other protected status.

Creating Communities | Exceeding Expectations

If you're ready to bring your skills, experience, and positive attitude to a role that keeps our team running smoothly, apply today and join a company where your contributions matter.