Business Administrative Assistant Specialist; Remote
Abu Dhabi, UAE/Dubai
Listed on 2026-02-17
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Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin, Data Entry -
Business
Office Administrator/ Coordinator, Business Administration
Position Overview
We are seeking a highly organized and proactive Business Administrative Assistant Specialist to provide comprehensive administrative and operational support in a fully remote environment. This role is ideal for professionals who excel at coordinating workflows, managing documentation, supporting leadership teams, and ensuring that daily business operations run efficiently and smoothly.
As a Business Administrative Assistant Specialist, you will serve as a central support resource across departments, helping streamline processes, maintain accurate records, coordinate internal communications, and track key deliverables. This is a high-visibility role that requires attention to detail, strong communication skills, and the ability to manage multiple priorities in a structured, deadline-driven setting.
This opportunity is well suited for individuals looking to build or expand a career in business operations, executive support, administrative management, or operations coordination within a remote-first organization.
Key Responsibilities Administrative & Executive Support- Provide day-to-day administrative support to leadership and cross-functional teams
- Manage calendars, coordinate meetings, and schedule virtual appointments
- Prepare reports, presentations, summaries, and internal documentation
- Assist with travel coordination, expense tracking, and general executive assistance tasks
- Draft and format professional communications and correspondence
- Maintain operational trackers, dashboards, and internal workflow systems
- Monitor deadlines, deliverables, and project milestones
- Assist with process documentation and standard operating procedures (SOPs)
- Support onboarding processes and internal compliance documentation
- Coordinate approvals and ensure documentation is complete and organized
- Update and maintain spreadsheets, databases, and shared systems
- Review records for accuracy, completeness, and consistency
- Organize digital files using standardized naming conventions and folder structures
- Prepare periodic reports and summaries for leadership review
- Maintain confidentiality of sensitive business information
- Serve as a liaison between departments to ensure alignment
- Support internal communications and follow-ups
- Assist with meeting agendas, note-taking, and action item tracking
- Coordinate project updates and ensure stakeholders remain informed
- Help improve collaboration across distributed teams
- Identify inefficiencies in administrative workflows
- Recommend improvements to systems and documentation practices
- Ensure adherence to established policies and operational standards
- Support quality control by reviewing documentation before submission
- Contribute to continuous improvement initiatives
- High accuracy and consistency in administrative tasks
- Strong organizational discipline and time management
- Clear and proactive communication
- Ability to manage multiple priorities without compromising quality
- Reliable follow-through on assigned tasks
- Previous experience in administrative support, business operations, or executive assistance preferred
- Strong written and verbal communication skills
- Proficiency in Microsoft Office or Google Workspace (Word, Excel, Docs, Sheets)
- Comfortable using collaboration and project management tools
- Strong attention to detail and ability to follow structured processes
- Ability to work independently in a remote environment
- Reliable internet connection and access to a computer suitable for remote work
- Experience supporting remote or distributed teams
- Familiarity with CRM systems, workflow automation tools, or internal dashboards
- Basic reporting or analytics exposure
- Strong multitasking and prioritization abilities
- Interest in business operations, project coordination, or management support
- Fully remote / work-from-home role
- Structured workflows with defined deliverables
- Flexible scheduling within agreed availability windows
- Training and documentation provided
- Opportunities for professional growth and advancement
This role provides exposure to leadership operations, cross-functional coordination, and structured business systems. High-performing candidates may progress into Senior Administrative Specialist, Operations Coordinator, Executive Assistant, Business Operations Analyst, or Project Support Manager roles.
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