Secretary - Compliance Division, FAP Quality Control Section

Job Description

The MDHHS mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self‑sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect and fairness. For more information, please visit our MDHHS Diversity, Equity, and Inclusion Plan.

This position provides administrative support function for and serves as a management assistant to the Food Assistance Program (FAP) Quality Control Section and the Internal Control Section. It may perform a variety of administrative support tasks such as composing correspondence, creating and revising forms, handling mail, answering telephones, and scheduling meetings. The position also handles the preparation of outgoing monthly review sample assignments and processes incoming reviews after field work completion.

It assists the division statistician in reviewing reports and calculations as well as serving as a liaison to the Federal Quality Control reviewers. The position maintains extensive files of FAP quality control case reviews, TANF work participation rate reviews, and other special project results according to federal and state requirements.

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to view the Job Specification

• apply for this position online via NEOGOV; click “Apply” in the job posting for instructions on submitting your electronic application. Hard copy applications are not accepted.
• relevant experience and/or education referenced in the supplemental questions must be documented in the resume, transcript and/or application to allow for accurate screening.
• attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week.
• attach a cover letter.
• if applicable, attach a copy of an official transcript(s). We accept scanned copies of official transcripts. We do not accept web‑based, internet, or unofficial copies. Official transcripts provide the name of the institution, confirmation that a degree was awarded and on what date, and the registrar’s signature. Please review Civil Service's guidelines regarding Official Transcripts:
  Official Transcripts (michigan.gov)

Failure to complete any of the above items may result in your application not being considered.

Education

Educational level typically acquired through completion of high school.

Experience

• Four years of office experience involving administrative support practices, including one year equivalent to advanced 8‑level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.
• OR Four years of office experience involving administrative support practices, including two years equivalent to experienced E7‑level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.

If you previously held status in this classification and departed within the last three (3) years, please contact Human Resources regarding your interest in a potential reinstatement. Reinstatement is not guaranteed or required.

Your application for any position does not guarantee you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results.

The physical location of this position is 235 S. Grand Avenue, Lansing, MI 48933. Based on operational needs and within established limits, alternate or hybrid work schedule requests for this position may be considered.
** The position will be required to be in the office at least 3 days per week**.

Employees will be provided computers to perform state work. Phones may also be provided for necessary communications. If working remotely, employees will be responsible for providing other components of a remote office at their own expense, including:

• A secure work location that allows privacy and prevents distractions.
• A high‑speed internet connection of at least 25 Mbps download and 5 Mbps upload.
• Suitable…