TES - Office of Graduate and Continuing Studies

Stockton University is ranked among the top public universities in the Northeast with more than 160 undergraduate and graduate programs, as well as continuing education opportunities. The University, one hour from Philadelphia and two hours from New York City, offers unique living and learning environments throughout southern New Jersey, including the 1,600-acre Galloway campus in the Pinelands National Reserve and Stockton University Atlantic City, located in the University District, just steps from the beach and the iconic Atlantic City Boardwalk.

Additional locations include Hammonton and Manahawkin. As a public university, Stockton provides an environment for excellence to our student body through an interdisciplinary approach to liberal arts, sciences, and professional education. Founded in 1969, Stockton held its first classes in 1971. The University's commitment to a welcoming and vibrant community makes Stockton a great place to learn and work! Learn more about the many reasons to choose Stockton ckton.edu.

Faculty and Staff are committed to support Stockton University's strong student-centered vision and mission.

This is an in-person on campus, non-remote position. The University has implemented a program allowing employees to work from home one day a week. Participation is subject to Divisional Executive approval depending on operational need.

TES - Office of Graduate and Continuing Studies

* Galloway, New Jersey

* Office of Graduate and Continuing Studies

* Temporary (TES)

* Opening on:
Feb 6 2026

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Campus

Location:

Main Campus (Galloway)

Department:
Office of Graduate and Continuing Studies

Salary Information: $23 - $25 per hour based on experience

Work Hours:

varies

Brief Job Overview/Summary

The Office of Graduate & Continuing Studies Professional Services Specialist provides essential administrative and operational support to the Office of Graduate & Continuing Studies (OGCS). This role supports the day-to-day functioning of the office, coordination across campus partners, and implementation of graduate level processes and initiatives. The specialist serves as a central point of contact for OGCS, ensuring effective communication, organization, and follow through as the graduate enterprise continues to develop.

Descriptions of Essential Duties/Responsibilities:

Responsibilities and Goals:

Office Operations & Administrative Support:

* Provide administrative support to the Dean of OGCS, including scheduling, meeting coordination, and calendar management

* Manage general OGCS inquiries and route requests to appropriate offices or stakeholders

* Maintain organized records, files, and documentation related to graduate policies, procedures, and initiatives

* Assist with tracking deadlines, deliverables, and follow up items across OGCS projects

Graduate Process & Policy Coordination:

* Support administrative processing related to graduate policies, compliance and approvals

* Assist with coordination of graduate level requests and communications across academic programs and administrative offices

* Maintain standardized templates, forms, and workflow documentation for OGCS processes

Cross-Campus Coordination & Communication:

* Serve as an administrative liaison between OGCS and campus partners (Registrar, Enrollment Management, Financial Aid, Institutional Research, Library)

* Assist with preparation and distribution of graduate related communications, announcements, and materials

* Support coordination of meetings, working groups, and advisory bodies associated with OGCS

Program & Initiative Support:

* Provide logistical and administrative support for OGCS initiatives such as the Graduate Advisory Council, Graduate Student Orientations and Graduate Research Symposium

* Assist with tracking participation, documentation, and outcomes of OGCS sponsored activities

* Support basic reporting and data collection as requested

General Office Support:

* Assist with basic budget tracking, purchasing requests, reimbursement documentation as applicable and budget coordination with the Office of the Provost

* Support onboarding and coordination of graduate assistants, faculty fellows, or temporary staff

* Perform other administrative duties in support of OGCS priorities as assigned

Required Qualifications:

Required Qualifications:

* Bachelor's degree required

* 2-4 years of administrative or office coordination experience, preferably in higher education

* Strong organizational, communication, and time-management skills

* Ability to manage multiple priorities in a developing office environment

* Demonstrated attention to detail and discretion with sensitive information

Preferred Qualifications:

Preferred Qualifications:

* Experience supporting academic or graduate-level offices

* Familiarity with higher education administrative systems and workflows

* Experience working in start-up or growth-oriented environments

Screening Information:

Screening of applications begins immediately and will continue until the position is filled.

How to…