Executive Assistant

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Syntax is a leading Managed Cloud Provider for Mission Critical Enterprise Applications and has been providing comprehensive technology solutions to businesses of all sizes since 1972. Syntax has undisputed strength to implement and manage ERP deployments (Oracle, SAP) in a secure and resilient private, public or hybrid cloud. With strong technical and functional consulting services, and world-class monitoring and automation, Syntax serves some of North America’s largest corporations across a diverse range of industries.

Syntax has offices worldwide, and partners with Oracle, SAP, AWS, Microsoft, IBM and other global technology leaders.

Job Summary:

We are looking for a highly organized and detail-oriented Administrative Assistant to provide essential support to our team. This role involves handling administrative tasks, managing schedules, coordinating meetings, and ensuring smooth day-to-day office operations. The ideal candidate should have excellent communication skills, strong multitasking abilities, and a proactive approach to problem-solving.

• Prepare reports, presentations, planning, meeting minutes, and status reports.
• Handle data entry and record-keeping.
• Assist in tracking project deliverables and deadlines.
• Schedule and coordinate meetings, training sessions, and workshops.
• Support communication between project teams, stakeholders, and vendors.
• Assist in onboarding new team members and managing access requests.
• Prepare and provide support when receiving visits in Puebla Office.
• Support the P&C team with purchases and expenses.
• Greet and assist visitors, clients, and employees.
• Handle office logistics.
• Ensure office procedures and policies are followed.
• Assist with special projects and research as needed.
• Handle expense reports, invoices, and procurement requests.
• Support department-specific tasks based on business needs.
• Ensure compliance with company policies and procedures.

• Education: High school diploma required;
  Associate’s or Bachelor’s degree preferred.
• Experience: 1-3 years of experience in an administrative or office support role.
• Technical
  
  Skills:
  
  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with office management tools (e.g., Google Workspace, SAP, or project management software).
• Soft Skills: Strong organizational and time-management abilities. Excellent verbal and written communication skills. Attention to detail and ability to prioritize tasks.

Become a part of our success story and work in a company with exciting innovation projects that are causing a stir across the industry. We recently launched one of the world's most advanced manufacturing facilities based on SAP S/4

HANA Cloud and SAP Digital Manufacturing Cloud for Execution - for Smart Press Shop, a pioneering joint venture between Porsche and forming specialist Schuler.

• Global tourist:
  With us, you can also work from abroad from time to time
• Flexible working time models, home office
• Attractive benefits, e.g. company pension scheme or various health offers
• A modern environment in which the "you" is part of it
• Open feedback culture, flat hierarchies and a motivated team
• Individual career planning with continuous training and coaching on the job

You see a personal challenge in this responsible task? Apply now - and become part of the SYNTAX team!