Executive Assistant and Technical Support

True Pani is a consulting and engineering firm helping communities ensure safe drinking water through lead and PFAS compliance programs. We work across multiple states and provide field services (e.g., infrastructure inspections and water sampling), data management, and consulting services.

We are seeking a highly organized, proactive Executive Assistant to support True Pani’s two founders. This role is a blend of executive support, coordination, and operations. A technical understanding is needed in order to understand the work that True Pani does. The ideal candidate anticipates needs, manages details without constant direction, and helps keep priorities moving. This role helps the founders stay focused on high-impact work while ensuring the company operates smoothly.

It is ideal for someone who enjoys being at the center of a mission-driven, fast-growing organization and enjoys wearing many hats.

This is hybrid role based in Raleigh, NC, with some in-person collaboration days and some remote work.

• Draft emails, follow-ups, and light correspondence
• Manage calendars, scheduling, and travel logistics
• Prepare meeting agendas, take notes, and track action items
• Coordinate internal and external meetings across multiple time zones
• Track priorities and deadlines across projects
• Ensure meetings result in clear next steps and owners
• Organize documents, folders, and shared resources
• Help prepare materials for presentations and proposals
• Assist with onboarding coordination
• Maintain internal trackers
• Help manage basic administrative workflows and approvals (reimbursements, time off requests, etc.)
• Elevate time sensitive items for resolution

• 3+ years in an executive assistant, administrative, or coordination role
• Exceptional organization and attention to detail
• Comfortable managing multiple priorities simultaneously
• Proactive and solutions-oriented
• High level of discretion and professionalism
• Experience with Google Workspace, calendars, and task tracking tools

Successful individuals in this role are highly motivated and able to work both within teams and independently. Candidates should be able to anticipate work that needs to be completed and be able to “wear many hats” by assisting with various duties across several projects.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Background checks will be required. Valid driver's license and acceptable driving record for at least the last two years is required.

True Pani Inc. is a trusted subject-matter expert in drinking water quality. True Pani has a strong reputation for providing cost-effective solutions to challenging environmental problems and contributing to the community through outreach and educational events centered around environmental issues and public health. Founded in 2016, True Pani is a 100% female-owned small business with DBE certification. Benefits to eligible employees include health, vision, and dental insurance, a mental health and fitness stipend, IRA, unlimited PTO and 11 company holidays, and paid parental leave.

Please email both a RESUME and COVER LETTER to  The subject line of the email must contain EXECUTIVE ASSISTANT APPLICATION.