Program Coordinator, Talent Operations; Temporary - Remote - Nationwide

Remote, Nationwide – Seeking Program Coordinator, Talent Operations

Everybody Has A Role To Play In Transforming Healthcare

At Vituity you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare’s most pressing challenges from the inside.

Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.

Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you.

• Support planning and execution of interview days and related recruitment events.
• Maintain project plans, timelines, and action items using  or similar tools.
• Prepare agendas, meeting materials, and follow up documentation for weekly planning meetings.
• Coordinate interview day logistics, schedules, and last-minute changes.
• Serve as a point of contact for interview day participants, including clinicians, recruiters, and internal stakeholders.
• Assist with orientation materials and on-site or virtual event coordination.
• Manage interview schedules, including updates, cancellations, and rescheduling.
• Prepare and send interview-related communications via email and text.
• Coordinate visa-related interviews and special scheduling requests as needed.
• Create and maintain reference materials such as recruiter cheat sheets and interview day directories.
• Track attendance, participation status, and follow‑up needs.
• Review and manage event registrations in CVENT.
• Update candidate and registration data in Phenom and other internal systems.
• Upload and manage CVs, headshots, and supporting documents.
• Run weekly reports, track registration trends, and flag discrepancies or issues.
• Audit data for accuracy, formatting, and completeness.
• Monitor and manage a shared program inbox.
• Respond to standard inquiries related to registration, scheduling, and stipends.
• Route requests requiring approval to appropriate leaders.
• Provide timely, professional responses to participants and internal teams.
• Track stipend requests and supporting documentation such as flight receipts.
• Review registration status for stipend eligibility.
• Send reminders and follow‑ups related to stipend submissions.
• Partner with accounts payable and program leadership to support accurate and timely processing.
• Work closely with program leadership, recruiting teams, marketing, and operations partners.
• Coordinate deliverables such as directories, badges, signage, and presentation materials.
• Support leadership outreach and follow‑ups as needed.
• Help keep cross‑functional teams aligned on timelines and responsibilities.

• High Schooldiplomaor GED equivalent required.
• 1-2years of administrative work experience, working in a recruiting environment required.
• Ability to travel to Chicago, Illinois in August 2026 (for approximately 5 days) required.
• Bachelor’s degree preferred.
• Experience supporting events, programs, or large‑scale coordination efforts preferred.
• Familiarity with project management tools such as  preferred.
• Experience working with registration platforms or CRM systems preferred.
• Prior administrative or operations support experience in a fast‑paced environment preferred.
• Strong organizational and time management skills with high attention to detail
• Ability to manage multiple priorities in a deadline driven environment
• Clear, professional written and verbal communication skills
• Comfort working with spreadsheets, reports, and data tracking
• Proficiency with Microsoft Office or Google Workspace tools
• Ability to quickly learn new systems and…