Deputy City Clerk

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The ideal candidate for the Deputy City Clerk position will have experience being a detail-oriented, service-minded professional who is committed to public service, accuracy, and transparency in local government. This individual will have understanding of the critical role the City Clerk’s Office plays in supporting City Council, City departments, and the public, and will approach their work with care, professionalism, and integrity.

A successful candidate will have the ability to be highly organized and capable of managing complex administrative and legislative processes, including maintaining official records, responding to public records requests, preparing and proofreading City Council agendas and meeting materials, and ensuring compliance with legal and public noticing requirements. They will have familiarity with being comfortable working in a fast-paced, deadline-driven environment and can independently prepare correspondence, notices, contracts, and other official documents.

This position requires a strong team player who values collaboration, communicates clearly, and contributes to a positive and respectful work environment. The ideal candidate will have experience with being thorough, efficient, and accountable, take pride in their work, and demonstrate sound judgment, confidentiality, and attention to detail. Above all, the ideal Deputy City Clerk will have excellent customer service, choose a positive and professional attitude, and take pride in supporting transparent, effective governance for the City of Sacramento.

Under general supervision, the Deputy City Clerk performs a wide variety of difficult, complex, and specialized clerical and administrative duties in the City Clerk’s Office; assists the public and other City departments; prepares City Council agenda and chamber; assembles bid materials and processes contracts; provides notary services.

This classification is populated with multiple incumbents who perform at the journey level and are responsible for providing administrative assistance including maintaining records and documents and providing detailed information to City departments, citizens, and outside agencies.

Deputy City Clerk is distinguished from Senior Deputy City Clerk in that the latter performs specialized and technical duties in support of the City Clerk’s Office.

General supervision is provided by the Assistant City Clerk. The classification does not have supervisory responsibilities.

• Maintains City records and files; records documents with County Recorders Office per legal requirements; retrieves and copies public records for City departments, agencies, news media, and the public; responds to questions from City departments, agencies, and the public regarding official City records and general information; refers individuals to appropriate agency or department; collects various service fees, prepares receipts, maintains and balances cash drawer;
  
  prepares revenue documents; accepts and processes claims, summons, and complaints filed against the City; explains process to claimant; notarizes documents for city officials, employees, and the general public.
• Posts meeting notices and documents, prepares legal notices and newspaper ads; prepares and distributes letters and other post-meeting notifications to advise interested parties of Council action; assembles and composes wording for agenda materials for City Council packets, reviews for completeness and clarity. Proofreads agenda packets, prepares Council binders and distributes; mails agenda and synopsis to subscribers; maintains Council audio, video, and agenda files.
  
  Sets up Council chambers for meetings; removes and stores…