Administrative Assistant II

ADMINISTRATIVE ASSISTANT II

Position No: 125-30846

Salary Range: $3,740 - $4,573 per month. Click for Total Rewards Calculator

Closing Date:
March 1, 2026

Status:
Full-Time with State Benefit Package Recruitment:
Internal/External

Location:

North Dakota State Capitol (600 East Blvd. Ave, Bismarck, ND)

Selecting Supervisor:
Aaron Hummel, Director, Gaming Division;
Patty Wondra, Supervisor, Tax Section

Summary of Work

The Administrative Assistant II for the Gaming Division work involves significant responsibility assisting the employees within the Gaming Division of the Office of Attorney General and any customers that may visit or call. Therefore, work at this level requires an individual to be able to work independently, may be complex and sensitive in nature, often requiring contact with clients and the general public, and requires a high degree of knowledge, skills, and abilities, and/or specialization in computer applications such as Microsoft Word, Adobe Acrobat, and Excel.

The work activities of this position involve decision-making within parameters of approved policies and procedures.

This position involves the following duties:

* Provide service to walk-in customers

* Receive incoming calls from the public and answer general questions

* The proficient use of Microsoft Office and Adobe

* Monitor and maintain printers, copy machines, and other office equipment

* Record and deliver incoming messages to staff members

* Receive and distribute incoming outside and inside mail

* Address envelopes, labels, and mail outgoing correspondence

* Receive and process record check applications and accompanying fees

* Review record check applications and return applications, as necessary, for additional information, fees, and documentation

* Receive and complete various requests regarding administrative rules

* Assist with criminal history background checks

* Maintain accountability of cash and check transactions

* Complete filing, as necessary

* Receive and complete various requests for other gaming forms and tax returns

* Draft correspondence to organizations, distributors, and other person on various items

* Maintain applications as necessary

* Update and maintain gaming and licensing files, including local permit applications

* Initiate, submit, and tracking order of supplies

* Assist in maintaining inventory of state gaming stamps

* File orders for recordkeeping booklets and North Dakota gaming law and rule books

* Emergency/disaster coordinator for the Gaming Division

* Preparation and mailing of various newsletters and correspondence for distribution to gaming organizations, distributors, manufacturers, State Gaming Commission, and Gaming Advisory Board members

* Working effectively and independently

* Additional administrative duties as assigned

This is an in-person position, and a remote work arrangement is not an option.

In addition to the monthly salary, this position includes fully paid health insurance for employee and family, the option to participate in employee-paid dental and vision for employee and family, participation in the state NDPERS defined contribution retirement plan as well as the option to participate in the 457 deferred compensation plan, the option to contribute to a medical spending account, and earning annual and sick leave.

Minimum Qualifications

* Two (2) year Associates degree and two (2) years of work experience performing a variety of complex office support, clerical, or secretarial work. (

Note:

the hiring authority will consider substituting additional work experience for the education requirement on a year-for-year basis if the experience provides the knowledge and skills required to perform the duties of this position)

* Demonstrated working knowledge and understanding of a personal computer, with knowledge and use of a word processing package, and experience in Microsoft Windows, spreadsheets, and databases

* Demonstrated working knowledge and understanding of a personal computer, with knowledge and use of a word processing package such as Microsoft Office with experience in spreadsheets and databases.

* Demonstrated working knowledge and understanding of Adobe.

* Demonstrated ability to communicate tactfully and with emphasis on customer service.

* Ability to establish and maintain effective, harmonious working relationships with coworkers, supervisors, and the public.

* Ability to maintain a high degree of confidentiality.

* Excellent prioritization, time management, and organizational skills.

* Application packets will be considered to be an example of your skills and quality of work. In addition, they must be complete and include additional required documents to be considered for this position.

* Successful completion of the interview process, reference checks, and standard background and criminal record checks to determine knowledge, skills, and abilities to perform administrative assistant tasks.

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