Executive Assistant

Position: EXECUTIVE ASSISTANT
DEPT OF ENVIRONMENTAL QUALITY

We are looking for results-oriented, driven individuals with a thirst for problem solving.

At Arizona Department of Environmental Quality (ADEQ) our mission is to protect and enhance public health and the environment in Arizona. Through consistent, science-based environmental regulation; and clear, equitable engagement and communication; with integrity, respect and the highest standards of effectiveness and efficiency. Because Arizonans treasure the unique environment of our state and its essential role in sustaining well-being and economic vitality, today and for future generations.

We are currently looking for employees who are committed to our Agency, passionate to excel in their career and engaged in our mission. Only this caliber of employee will be successful in driving our Agency towards accomplishing our mission

EXECUTIVE ASSISTANT

Job Location:

Address: 1110 W. Washington Street, Phoenix, AZ 85007

Mission Partners - Directors Office

Posting Details:

Salary: $70K-$75K

Grade: 22

Closing Date:
Open until filled (First resume review will be on 2/10/2026)

Job Summary:

The Executive Assistant position provides critical, high-level administrative support to the Administrative Manager in direct service to the Director, two Deputy Directors, and the Executive Leadership Team (ELT). This position serves as a strategic partner of the Director's Office, ensuring seamless day-to-day operations and coordination in a fast-paced state agency environment.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

* Executive Support:
Provides dedicated administrative assistance to the Administrative Manager, the Director's Office and ELT. Facilitates

* Meeting Management:
Preparation logistics for decision meetings, including scheduling presenters and synthesizing meeting materials for executive review.

* Strategic Calendar & Travel:
Manages executive calendars . Coordinates extensive travel arrangements, conference registrations, and transportation, ensuring all payroll and reimbursement claims meet strict deadlines.

* Office Operations:
Oversees Director's Office logistics, including conference room preparation, managing hybrid meeting technology, greeting external guests

* Project Management:
Drives internal initiatives such as Spotlight Awards (employee recognition awards), the agency cadence calendar, program review schedules, and skip-level (Executive/Staff) meetings. Partners with the Human Potential Office (HPO (HR) to schedule career pathing sessions.

* Communications & Coordination:
Acts as a key liaison between Director's Office and staff developing and following "standard work" to ensure inter-divisional alignment.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

* State government operations and ADEQ's organizational structure.

* Principles of public administration and working executive leadership.

* Data gathering methods, report preparation, and research techniques.

* Confidentiality standards and the legalities of safeguarding public information.

* Proficiency in Microsoft Office and G-Suite/Google Workspace.

Skills in:

* Communication:
Exceptional writing, editing, and verbal communication.

* Organization:
Effective time management, prioritization, and multitasking.

* Analysis:
Statistical analysis, fact-gathering, and problem-solving.

* Interpersonal:
High-level customer service and the ability to interact professionally with diverse internal and external stakeholders.

Ability to:

* Operate with extreme diplomacy, tact, and professionalism under pressure.

* Manage high-level projects and meet rigid deadlines independently.

* Maintain positive working relationships across multiple agency divisions.

* Adapt quickly to changing priorities and assignments.

Selective Preference(s):

* Bachelor's degree in Business Administration, Public Administration, or related field

* 3-5 years experience in executive and administrative support.

Pre-Employment Requirements:

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply:
Driver's License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

Among the many benefits of a career with the State of Arizona, there are:

* 10 paid holidays per year

* Accrual of sick and annual leave beginning at 12 and 13 days per year…