Virtual Assistant

Description

The Virtual Assistant will play a critical role in supporting day-to-day operations.

• Administrative & Communication Support
  • Manage and organize email inboxes, including monitoring, prioritizing, and flagging follow-ups.
  • Draft and format professional communications, summaries, and documentation.
  • Maintain confidentiality and handle sensitive information with discretion.
• Calendar & Scheduling
  • Manage calendars across multiple leaders and teams.
  • Schedule internal and external meetings, coordinating across different time zones and availability.
  • Send reminders and follow-ups to ensure efficient meeting flow.
• Travel Coordination
  • Book travel arrangements such as flights, hotels, and transportation.
  • Manage travel changes and updates, ensuring seamless itineraries.
• Document & Presentation Preparation
  • Create and update PowerPoint presentations, reports, and documentation.
  • Assist with preparing meeting materials, agendas, and follow-up notes.
  • Support SharePoint file organization and general digital workspace upkeep.
• Operational & Project Support
  • Assist with compiling task lists and tracking deliverables.
  • Help standardize workflows and templates as needed.
  • Support data entry, form processing, and light reporting tasks.

• Proven experience as a Virtual Assistant or in a similar administrative role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency with Microsoft 365 tools (e.g., Outlook, Teams, SharePoint, PowerPoint, Excel).
• Experience booking travel and managing schedules.
• High degree of professionalism, reliability, and confidentiality.
• Ability to work independently and proactively anticipate needs.

• Experience supporting healthcare operations or multi-department organizations.
• Familiarity with Hub Spot, Net Suite, or other business systems.
• Comfort working in fast-paced, evolving environments.

Perfusion Solution Inc. offers a comprehensive benefits package including medical, dental, and vision insurance, 401k matching, PTO accrual and perks like cell phone and health club membership stipend.