Finance & Operation Support Virtual Assistant

Responsibilities

We are looking for a reliable, detail-oriented, and organized individual to support daily administrative and financial operations. This role is a blend of general administration and basic accounting support. The ideal candidate will handle daily administrative tasks and assist with fundamental bookkeeping and financial tracking to ensure smooth office and financial operations. Proficiency in English and familiarity with financial tools are essential.

• General Administration:
  Handle daily administrative tasks including filing, data entry, and document control. Manage incoming and outgoing correspondence (email, courier, mail). Maintain proper records for contracts, invoices, licences, and suppliers. Prepare basic reports, schedules, and summaries as required.
• Basic Accounting & Finance Support:
  Assist with accounts payable (AP) and accounts receivable (AR) records. Prepare invoices and follow up on payments. Organise receipts and expenses for accountant/bookkeeper. Perform bank and financial reconciliations regularly. Track and manage cash flow by monitoring transactions. Support monthly closings and help prepare simple financial reports.
• Software & Data Management:
  Maintain and update financial spreadsheets and accounting databases. Support the use of accounting software (e.g., Xero, Zoho, Quick Books, Excel, Google Sheets).

• Proven experience in a similar administrative or financial support role
• Proficient in English, both written and verbal (will be working with foreign clients)
• Basic understanding of accounting and finance principles
• Solid experience using advanced Excel formulas (e.g., VLOOKUP, INDEX-MATCH, IFERROR, SUMIFS, Pivot Tables, conditional formatting) for financial analysis and reporting
• Proficient in Google Sheets and accounting software (Preferred to have experience with Xero)
• Strong attention to detail, organizational skills, and time management
• Ability to work independently, take initiative, and meet deadlines
• Proactive attitude and open to discussion for continuous process improvement

• Experience as a Virtual Assistant
• Additional language skills relevant to the business context