Travel Operations Coordinator​/Administrator

Job Title:

Travel Operations Coordinator / Administrator

Full-Time

Remote in Washington, DC.

Genesis Consulting is seeking an experienced, forward-thinking Travel Operations Coordinator / Administrator with a passion for growth and business transformation. The Travel Operations Coordinator / Administrator will support day‑to‑day travel program operations for the client’s automated, web‑based Travel Management System (TMS). This role provides hands‑on assistance to travelers, ensures accurate system data management, supports reimbursement processing, and helps maintain compliance with established travel policies.

The Coordinator serves as a frontline resource for booking assistance, expense report support, and issue resolution, working closely with the Travel Program Manager, travel claim audit services, and the customer support desk to ensure a seamless end‑to‑end travel experience.

This role ensures that travelers receive timely, accurate, and policy‑compliant support while contributing to the effective operation of the Board’s integrated Travel Management System and reimbursement processes. Duties and Responsibilities include but may not be limited to:

• Traveler Booking & Pre-Travel Support:
  Assist travelers with reservations, itinerary changes, authorizations, and troubleshooting within the web-based TMS.
• Expense & Reimbursement Assistance:
  Support preparation and submission of expense reports, ensure required documentation, and coordinate resolution of audit exceptions.
• System & Profile Administration:
  Maintain traveler profiles, permissions, and data integrity within the TMS and integrated reimbursement systems.
• Policy Monitoring & Escalation:
  Monitor compliance with travel policies, identify exceptions, and escal 02 non-adherence as required.
• Operational Coordination:
  Collaborate with the Travel Program Manager and support desk to ensure seamless, end‑to‑end travel and reimbursement support.

• Minimum of two (2) years of experience using travel booking tools and/or expense reimbursement systems (e.g., Concur or similar platforms).
• Experience supporting travelers with reservations, expense reporting, and issue resolution.
• Familiarity with travel policy compliance and exception management.
• Strong attention to detail and ability to manage multiple tasks in a deadline‑driven environment.
• Excellent customer service and communication skills.
• Experience in a corporate or government travel environment preferred.

• Proficiency in web‑based travel management systems and integrated financial platforms.
• Strong problem‑solving and troubleshooting abilities.
• Ability to work collaboratively across operational and financial teams.
• Customer‑focused approach with a commitment to service excellence.

• Bachelor’s Degree in Computer Science, IT, or related field. Master’s Degree preferred.

• SAP Concur or Travel certifications preferred.

• U.S. Citizenship is required.