Admin Assistant, Meetings & Travel

Join our dynamic team as an Administrative Assistant where you'll play a crucial role in coordinating schedules and travel while supporting projects in a hybrid work environment. Thrive in a collaborative setting with a mix of on‑site and remote work that offers flexibility and challenge.

• Efficiently coordinate and manage team calendars, ensuring smooth scheduling of meetings and appointments.
• Organize travel arrangements for domestic and international trips, handling logistics with precision.
• Provide support for cross‑functional projects by maintaining timelines and deliverables with project management tools.
• Prepare and format a variety of professional documents and reports, ensuring clarity and professional presentation.
• Act as a liaison across diverse teams to enhance communication and collaborative efforts.
• Track project progress, identifying and escalating any risks or delays as necessary.

• Minimum of 2 years’ experience in project management or coordination, with proficiency in managing timelines and deliverables.
• Strong expertise in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
• Experience with project management tools like SharePoint, , or Smartsheet.
• Excellent communication skills, with adept editing and document formatting capabilities.
• Exceptional organizational ability, adaptable nature, and keen attention to detail in a fast‑paced environment.

• Bi‑lingual proficiency with other languages is advantageous.
• Experience in supporting leaders with calendar management and scheduling.
• Positive mindset with a strong commitment to fostering a collaborative work culture.

We are committed to promoting diversity, equity, and inclusion as fundamental values that drive our mission  welcome candidates from all backgrounds to join our inclusive team.

Once you apply for this position, you may receive a phone call, SMS or email at the time of application from our Virtual AI Recruiter, Alex, to conduct an initial interview.

Horizontal facilitates valuable and productive conversations between you and potential employers. We can assist you in growing your career by partnering you with employers that offer challenging assignments. For those that join the team, we offer competitive compensation and benefits including medical, dental, vision, and retirement.

The pay range for this role is $20.45 per hour. This is not a guarantee of compensation, as final offer amount may vary based on factors including but not limited to experience and geographic location.