Departmental Accounting Assistant; Remote - Department of Medicine Business Office

Position Summary

Position coordinates purchasing, billing and collection activities, including maintaining statistics, records or accruals, and assists in grant or budget preparation and payroll.

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• Monitors and purchases office supplies and lab equipment, facilitates price comparisons and maintains equipment inventory and asset records.
• Processes receiving of division purchase orders and approval of documents.
• Maintains division funds and accounts, assigning account numbers to orders ensuring compliance with granting agency guidelines, using Financial system, AFMS or similar systems.
• Prepares requisitions, check requests, petty cash reimbursements, reconciles monthly ledgers and monitors open encumbrances.
• Processes payroll, changes of status and attendance records for academic and nonacademic employees.
• Assists in grant and budget preparation.
• Provides back‑up coverage for clinical secretary and Division Administrator when needed.

• Normal office environment.

• Typically sitting at desk or table.
• Repetitive wrist, hand or finger movement (PC Typing).

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

High school diploma or equivalent high school certification or combination of education and/or experience.

No specific certification/professional license is required for this position.

Accounting/Bookkeeping (2 Years)

Accounting Methods, Accounting Reconciliation, Budget Preparation, Check Requests, Financial Systems, Grant Preparation, Office Equipment, Ordering Office Supplies, Payroll Processing, Petty Cash Management, Purchase Order Processing, Spreadsheets

A driver's license is not required for this position.

• Some college-level accounting coursework.

No additional education unless stated elsewhere in the job posting.

No additional certification/professional licenses unless stated elsewhere in the job posting.

No additional work experience unless stated elsewhere in the job posting.

Accounting Methods, Accounting Reconciliation, Budget Preparation, Check Requests, Financial Systems, Grant Preparation, Office Equipment, Ordering Office Supplies, Payroll Processing, Petty Cash Management, Purchase Order Processing, Spreadsheets

G06-H

$17.87 - $27.06 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

If you are unable to use our online application system and would like an accommodation, please email Candidate Questions or call the dedicated accommodation inquiry number at  and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers…