Part Time Administrative Assistant

Location:

Santa Cruz, CA

Schedule:

Part-Time | Non-Exempt | 9- 6 PM Saturday and Sunday

Department:
Behavioral Health/Residential

Reports to:

Mental Health Division Director

Hourly Range: $21.00- $25.00

Make a Meaningful Impact

As an Administrative Assistant at Aspiranet, your behind-the-scenes work ensures that programs run smoothly and efficiently-allowing frontline teams to focus on serving children, youth, and families. Your attention to detail, reliability, and organizational skill directly support life-changing services. This is more than administrative work-it's contributing to a cause that changes lives across California.

This position supports a brand-new location as we continue expanding our impact across Santa Cruz County, bringing much-needed crisis services closer to the youth and families who need them most. If you're passionate about helping youth navigate moments of crisis with dignity, empathy, and expert support, we invite you to join our mission of healing, resilience, and hope. This position is Bilingual Spanish preferred.

️ About Aspiranet

Aspiranet is a mission-driven social services agency with a proud legacy of supporting California communities since 1975. We are committed to ensuring that every child is loved, every family is supported, and every individual has the tools to succeed. Our services span the state and are delivered through six dedicated divisions:
Foster Care and Adoption, providing support for children and families throughout the foster and adoption journey;
Transitional Aged Youth (TAY), offering programs that guide young adults as they transition from foster care to independent living;
Residential, delivering therapeutic care in structured, supportive environments to help youth thrive;
Intensive Home-Based Services, focused on meeting individualized needs within the home, school, and community;
Behavioral Health, delivering short-term, intensive mental health services for youth at risk; and Family and Community, emphasizing early intervention and family-strengthening supports. At Aspiranet, every role contributes to something greater-helping to create a future where opportunity, hope, and healing are within everyone's reach.

️ Position Summary

The Administrative Assistant (Bilingual Spanish preferred) plays a key role in supporting the daily operations of Aspiranet's programs. Under the direction of the Program Director, this position ensures smooth front office functioning, maintains accurate documentation, processes fiscal and HR-related tasks, and assists in tracking essential data. This role requires exceptional attention to detail, strong customer service skills, and the ability to juggle multiple priorities in a fast-paced environment.

The Administrative Assistant is essential to our mission of supporting youth, families, and communities across California.

Key Responsibilities

Office & Front Desk Operations

* Greet visitors and answer a multi-line phone system professionally.

* Manage incoming and outgoing mail, supplies, meeting room calendars, and common areas.

* Schedule and prepare materials for safety meetings and staff meetings.

* Serve as local technical support for basic equipment troubleshooting.

* Bilingual Spanish preferred

Data & Documentation

* Maintain program, client, and donation records and ensure timely data entry.

* Produce reports from databases and assist with annual archiving and file audits.

* Complete regular scanning, copying, and file management for compliance and program needs.

Fiscal & Administrative Support

* Manage petty cash and complete reconciliation.

* Process fund requests, vendor invoices, reimbursements, and donations.

* Support onboarding/offboarding processes and assist with HR documentation requirements.

Communication & Professionalism

* Draft professional correspondence and meeting minutes.

* Maintain confidentiality of sensitive information (HIPAA and agency guidelines).

* Model Aspiranet's values and professionalism in all internal and external interactions.

Qualifications

* Minimum of 2 years' experience in clerical or business office operations.

* Proficient in Microsoft Office Suite (Outlook, Word, Excel) and comfort with remote…