Administrative Assistant
Charlottesville, Albemarle County, Virginia, 22904, USA
Listed on 2026-02-21
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Administrative/Clerical
Office Administrator/ Coordinator, PR / Communications -
Non-Profit & Social Impact
Office Administrator/ Coordinator, PR / Communications
We are seeking an organized and passionate Part-Time Administrative Assistant to support our daily operations. As a small, mission-driven team, we need someone who can wear multiple hats—helping us manage communications, support our fundraising efforts, and coordinate the logistics that keep our planting and education programs running smoothly. This is an excellent opportunity for someone who cares about environmental justice and community health to make a tangible impact.
This position reports to ReLeaf’s Executive Director.
Key Responsibilities
- Monitor and respond to general inquiries via email and the website contact form.
- Maintain and update digital files, contact lists, and shared calendars.
- Assist with scheduling meetings for the Board, steering committees, or partners.
- Help track expenses and prepare basic reports for the treasurer or funding partners.
- Assist in maintaining the donor database, ensuring accurate entry of donations and contact information.
- Draft and send thank-you letters and tax receipts to donors.
- Support volunteer coordination for planting events or Green Team activities (e.g., tracking sign-ups, sending event reminders).
- Assist with drafting and sending the monthly newsletter to subscribers.
- Update the website with recent activities, press coverage, or upcoming events.
- Support social media efforts by scheduling posts or creating simple graphics to promote tree planting and preservation.
- Assist with logistical coordination for educational programs and community planting days.
- Order supplies or merchandise as needed.
- Passion for the Mission: A genuine interest in environmental conservation, trees, or community service in Charlottesville.
- Experience:
Previous administrative or office experience is preferred, but motivated beginners are encouraged to apply. - Technology
Skills:
Proficiency with Google Workspace (Gmail, Docs, Sheets, Drive) and Microsoft Office. Experience with email marketing tools (like Mailchimp) or website builders (like Squarespace) is a plus. - Communication:
Strong written and verbal communication skills. - Organization:
Detail‑oriented with the ability to manage multiple small projects simultaneously.
This is a part‑time position with a flexible schedule that includes hybrid, in person, and remote work.
Additional InfoReLeaf Cville is a public/private partnership dedicated to restoring and protecting Charlottesville’s tree canopy. Working alongside the City’s Tree Commission, The Nature Conservancy, and the Charlottesville Area Tree Stewards, we focus on three core pillars: planting trees to reduce heat islands, preserving existing natural resources, and educating the next generation of environmental leaders. Our goal is to ensure healthy, tree-filled neighborhoods for all residents of Charlottesville.
How to ApplyPlease fill out this form and submit a resume and a brief cover letter explaining your interest in ReLeaf Cville to info with the subject line “Administrative Assistant Application – [Your Name]” by Monday, February 23, 2026.
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