Department Coordinator

** Shape the Undergraduate Experience at Brandeis
** Brandeis University is seeking a highly organized, service-oriented professional to join the Office of Undergraduate Affairs as a
** Department Coordinator**. This role sits at the operational center of undergraduate academic life—supporting university-wide programs, faculty initiatives, curriculum governance, and student success efforts.

If you are detail-driven, collaborative, and energized by meaningful work in higher education, this position offers a unique opportunity to contribute directly to the academic mission of a nationally recognized research university.
** About the Role
** As a key member of a collaborative administrative team, the Department Coordinator provides operational and programmatic support to the
** Vice Provost for Undergraduate Affairs (VPUA)
** and the
** Assistant Provost for Student Success and Retention**.You will coordinate recurring academic processes, support faculty programs and committees, manage logistics for high-visibility events, and help ensure that the Office of Undergraduate Affairs runs efficiently and professionally.

This is a highly visible role requiring discretion, sound judgment, and exceptional organizational capability.

The hiring range of $27.96/hour - $32/hour.
** Key Responsibilities
**** Academic Program Support (20%)
*** Coordinate Brandeis Core (BC) course designation processes, including collecting submissions, routing materials to committees, and communicating approvals to faculty.
* Support faculty-focused programs such as Post-Doctoral Faculty Fellowship Programs, including application tracking and preparation of funding approval letters.
* Manage communications related to program opportunities and deadlines.
** Office & Operational Support (20%)
*** Serve as the front-facing point of contact for the VPUA Office (phone, email, and in-person inquiries).
* Maintain office operations, supplies, and technology readiness.
* Coordinate materials for Interdepartmental and Program Reviews in collaboration with campus partners.
* Manage the annual Undergraduate Teaching Awards process and celebration events, including logistics, slide preparation, award documentation, and payment tracking.
** Committee & Meeting Support (25%)
*** Support the Undergraduate Curriculum Committee (UCC) by:  + Scheduling meetings  + Preparing agendas and background materials  + Recording and distributing minutes
* Coordinate presentations by faculty and administrators.
* Provide calendar management support to the Assistant Provost for Student Success and Retention.
** Budget Tracking & Fund Coordination (20%)
*** Track funding requests managed by the VPUA (e.g., Antisemitism funds, First Year Faculty-Student Program, First Year Experience, Ratner Funds).
* Support Co-Curricular Funds processes as needed.
* Monitor expenditures, maintain accurate records, and communicate approvals.
** Team Collaboration & Cross-Functional Support (15%)
*** Work closely with the administrative support team across the VPUA and Office of the Provost.
* Provide backup coverage when team members are out.
* Support cross-functional initiatives and special projects as assigned.
** What You Bring
**** Education
* ** High School diploma or GED required
* Associate’s or Bachelor’s degree preferred
** Experience
* ** 1–3 years of administrative or coordination experience
* Experience in higher education preferred
** Technical Skills
*** Proficiency in Microsoft Office (Word, Excel, PowerPoint)
* Experience with collaboration tools such as Google Workspace, Zoom, Box, or similar platforms
* Familiarity with calendar management systems
* Budget tracking or financial monitoring experience is helpful
** Core Competencies
*** Strong organizational and time-management skills
* Excellent written and verbal communication
* Professional judgment and discretion
* Detail orientation with ability to manage multiple deadlines
* Ability to work effectively with individuals from varied backgrounds and communities
** Working Environment
** This position is primarily on-site in Waltham, MA. Limited remote work may be considered after successful completion of the initial six-month review period,…