Administrative Assistant

Title:

Administrative Assistant 3
Pay: $26.66/hr

Hours:

Monday–Friday; 8AM–5PM
Duration 15 months

Location:

Beaverton, OR 97005

This role supports a VP within the Technology organization and two Senior Directors. The position focuses on high-level administrative support, presentation development, calendar and travel management, and cross-functional coordination. This is an onsite role Monday–Thursday at WHQ (PHK) in Beaverton, with work-from-home Fridays. There is potential opportunity to apply for a full-time position in the future.

• Provide executive-level administrative support to a VP and two Senior Directors
• Manage complex calendars, schedule meetings, and coordinate logistics across teams
• Facilitate meetings, including scheduling and running PowerPoint presentations
• Create high-quality graphic and text presentations under tight deadlines
• Prepare special reports by gathering and compiling information from multiple sources
• Coordinate travel arrangements in alignment with company travel policies
• Arrange meetings and events, including venue coordination, room setup, catering, and materials delivery
• Review documents for grammatical accuracy and appropriate usage
• Prepare expense reports and purchase orders
• Maintain office supplies and update organizational charts
• Handle confidential information with discretion
• Serve as a central contact for department information as needed

• 5+ years of directly relevant administrative experience
• Experience supporting VP or C-suite level leadership strongly preferred
• Strong presentation development skills (PowerPoint)
• Proficient in Microsoft Outlook, PowerPoint, and calendar management tools
• Experience with Slack and Box
• Strong communication, follow-through, flexibility, and availability
• Ability to manage confidential information
• Strong organizational and multitasking skills

Bachelor’s Degree and minimum 5 years of relevant experience required

• Health insurance
• Health savings account
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Life insurance
• Retirement plan

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.