Site Clerk

Overview

In this role, you will greet all site visitors and assure they sign in on the visitors' log. You will answer phones and direct callers to the appropriate staff member and manage delivery tickets and other documentation needing to be sent to the main office. You will oversee the timesheets for field employees under the supervision of the Superintendent, place orders for supplies as directed, maintain a clean office environment, take meeting minutes as required and distribute as directed, make copies for distribution, maintain office files and documentation, update logs, and accept deliveries.

• Work directly for the Superintendent. Work is generally administrative, project-oriented and will require the ability to comprehend and follow directions.
• Coordinate and organize a system to complete daily tasks required.
• Be courteous and professional with employees, our clients, subcontractors, vendors, and the public.
• Organize the office files, contracts, and submittals similar to the system used in the corporate office.
• Have the ability and knowledge to operate a computer and work with Microsoft programs such as Word and Excel, and use Microsoft Outlook. Use office equipment such as copiers, printers, scanners, label machines, etc.
• Keep timesheets, weekly hours, and per diem for the field employees, email to Payroll weekly.
• Keep copies of all delivery tickets and determine if it will be a Major Purchase Order or a Field Purchase Order. Make copies and send originals to the PM or Accounts Payable Clerk for processing and payment.
• Log and issue Field Purchase Order numbers, enter rental data and usage on Rental Equipment Reports, track concrete usage with the concrete log, and email to the PM and AP on a monthly basis.
• Log daily subcontractor’s activities, weather, rainfall, deliveries, and meetings on the Superintendent’s Daily Report.
• Purchase office supplies, order material and rental equipment as directed by the jobsite Superintendent.
• Call vendors for quotes to do a cost comparison for materials or rental equipment.
• Set up vendor accounts for purchase or monthly rentals, such as copiers, toilets, water, ice, lumber, rental equipment, etc.

• High school diploma preferred.

• Good organizational skills
• Good verbal skills
• Ability to use Computers & Microsoft Office programs, and Office Equipment
• Ability to provide effective written and verbal instructions, as well as the ability to carry out detailed written or verbal instructions independently
• Ability to accomplish the described duties through the use of appropriate computer and general office equipment
• Ability to visually verify various report results
• Ability to perform light physical work, may be required to lift up to 10 pounds occasionally, and to perform activities such as bending, stooping, kneeling, crouching, reaching, standing, walking, lifting, grasping
• Ability to understand and execute the company vision and values of Team, Excellence, Service, and Trust

• Health, dental, and vision insurance plans
• Company provided hospital indemnity, accident and critical care plans
• Retirement savings plan (401k) with company discretionary matching contributions
• Employee Stock Ownership Plan
• Paid time off and nine company holidays
• Professional development and training opportunities to enhance your skills and advance your career
• Flexible work hours and remote work options
• Employee assistance programs for physical and mental well-being
• Opportunities for growth and advancement within the organization

While performing the duties of this job, this position requires ordinary ambulatory skills to visit other locations; the ability to stand, walk, stoop, kneel, crouch, and lift, carry, or move light to medium weights of 10-50 pounds. Requires good hand-eye coordination, and dexterity, including the ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information.

The associate frequently is required to sit, reach with hands and arms, talk, and hear.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, or protected veteran status. Haskell will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008. The job description will be reviewed periodically as duties and responsibilities change with business necessities.

Essential and marginal job functions are subject to modification. Haskell is a Drug-Free Workplace.