Administrative Assistant III

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JOB TITLE: Administrative Assistant III

JOB #: 2932

DIVISION: Dependent Children’s Services

HIRING SALARY: $42,421.00 annualized ($20.40 hourly)

CLOSING DATE: All positions are open until filled.

EMPLOYEE REFERRAL PROGRAM: This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply).

Under the supervision of the Division Director, this position serves as a team member of the Dependent Children’s Services support pool and is responsible for the administrative work associated with the Director and with the Foster Care Review Board (FCRB), CASA (Court Appointed Special Advocate) and Court Improvement programs. This position works especially closely with the Director and the FCRB Program Manager, as well as with tasks associated with the FCRB Program and the division as a whole.

The position will perform administrative tasks by handling and organizing routine division matters, including maintaining and organizing files and database. This position will also compose and prepare correspondence, agendas, meeting minutes, statistical reports, and memoranda. Additionally, this position will assist the Division Director and management staff in monitoring budget, including review of monthly financial transaction reports and outstanding encumbrances for accuracy and process any necessary corrections.

Other duties include assisting in the process to enhance the board member tracking database, securing translation/interpretations services for the FCRB, processing and updating review board member records, coordinating state board meetings, and performing other duties as assigned.

This position may be eligible for a hybrid-telework schedule once the employee has completed three (3) months of employment and has sufficiently proved their ability to perform assigned tasks.

Public Service Loan Forgiveness (PSLF) Program qualified employer.

This position requires a high school diploma or GED and four years’ experience in the administrative or office management field, including budgetary and financial experience. This position must also have the knowledge and skill to operate computer software, such as Word, ACCESS, Excel, Adobe Acrobat, Internet, and Intranet. Additionally, this position must have excellent verbal and written communication skills, the ability to work with confidential materials, and the ability to handle multiple tasks and effectively and independently handle several tasks, projects, and assignment simultaneously.

Travel level: negligible

Applicants must be currently authorized to work in the United States on a full‑time basis. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for a special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The selection process may include computer testing (Word, Excel, PowerPoint, Outlook, proofreading, typing, etc.)

and first and/or second round panel interviews. This is a regular, full‑time, non‑exempt position.

The Arizona Supreme Court, Administrative Office of the Courts offers a comprehensive benefits package to include:

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long‑term disability insurance
• Optional employee benefits include short‑term disability insurance, deferred compensation plans, and supplemental life insurance
• By providing the option of a full‑time or part‑time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer