Conference Coordinator

About the Org

About the Org: California IT in Education (CITE) is a nonprofit professional association serving K-12 technologists in California schools, districts, charters, and county offices of education. More information can be found e.org.

About the Position: The Conference Coordinator will support the Conference team by running our conference registration, maintaining our conference website on our event platform, working closely with our speaker team, and completing team projects. Under minimal supervision, this person is expected to exercise independent judgment on a regular basis and have excellent attention to detail. In addition, this person should enjoy collaborating with a team, have a passion for adult education, and love process improvement.

Our organization sits at the intersection of K-12 education, IT, and nonprofit associations and we are open to candidates from any of these professional backgrounds.

About the Hiring Process: Applicants will be invited to participate in a takeaway assignment. First-round interviews will be held in mid-March, followed by a final panel interview. We hope to make an offer by the end of March.

Role Responsibilities

• Organize the conference registration build out and support external stakeholders with registration questions.
• Send registration invoices and receipts as requested by external stakeholders.
• Support CITE’s Annual Conference, including communicating with attendees and staffing the on-site registration help desk.
• Maintain the conference website, including inputting conference events and overseeing edits to webpages.
• Work closely with the CITE Corporate Affiliate Sponsor lead to execute conference deliverables.

Job Level Responsibilities

• Project Management
  • Independently oversee and prioritize multiple concurrent projects and tasks.
  • Evaluate current project resources and processes, providing recommendations and implementing effective solutions to operational challenges.
  • Perform a range of administrative, analytical, and client support functions.
  • Coordinate, lead, and facilitate collaborative initiatives to advance project objectives.
  • Prepare and present comprehensive qualitative and quantitative reports detailing project or program outcomes.
  • Administer contracts with external service providers.
  • Contribute to the project management and analysis of financial data for programs or projects.
• Resource Curation & Creation
  • Conduct research to identify relevant articles, tools, activities, and information that advance project objectives.
  • Develop comprehensive reports, multimedia content, presentations, memoranda, contractual documents, and other materials to support project deliverables.
  • Provide timely, clear, and detailed updates to collaborators and leadership throughout the project's duration.
• Organization Support
  • Coordinate with staff across departments on projects and assignments.
  • Contribute to the production of the week-long Annual Conference by performing event-related tasks as part of the full staff team (e.g., staffing the registration desk, organizing supplies, etc.).
  • Address concerns, inquiries, or complaints from members, member agencies, or the general public professionally; conduct research as needed, document findings, and take appropriate actions to ensure timely and satisfactory resolutions.
• Other duties as assigned

• Collaboration: Proactively engages with an iterative mindset to enhance ideas and achieve organizational results. Cultivates relationships, builds partnerships, and shares and learns without boundaries.
• Service: Focuses on meeting needs and exceeding expectations for those served inside and outside the organization.
• Respect: Embraces others for their true, authentic selves; nurtures and promotes an environment that values diversity of thought, input, experience, and expertise. Demonstrates respect, honesty, and professionalism at all times.
• Policy & Practice: Reads and demonstrates an understanding and adherence to CITE values, policies, and practices.

Required Skills & Knowledge:

• Demonstrated experience using common…